Virual Executive assistant

**About Us

Vibrant Yoga is a growing wellness company focused on helping individuals and teams thrive through yoga, meditation, and wellness programs. We work with both businesses and individuals through virtual and in-person offerings. We’re a small, fast-moving team where everyone contributes, adapts, and supports each other.

Role Overview

We’re looking for a highly organized, proactive Project Manager & Executive Assistant to support day-to-day operations and work closely with the founder. This role is ideal for someone who is detail-oriented, resourceful, and comfortable wearing multiple hats.

You’ll be a key support system, helping keep projects moving, managing workflows, and jumping in wherever needed. This is less about rigid responsibilities and more about being dependable, adaptable, and solution-oriented.

What You’ll Do

Operations & Project Management

Manage multiple projects at once and keep everything organized and on track

Build and maintain systems in Notion and other tools

Create and document SOPs to streamline workflows

Identify inefficiencies and suggest improvements

Coordinate schedules, timelines, and internal processes

Assist with onboarding and offboarding team members

Be familiar with Wordpress or willing to learn to make edits on the backend of our website

Be the operational support to the founder & the team

Founder & Team Support

Act as a right-hand support to the founder on day-to-day tasks

Jump in quickly on urgent or changing priorities

Take initiative and figure things out independently

Help plan team meetings and internal processes

Stay responsive on Slack, email, and other communication channels

Content & Marketing Support

Create and schedule social media content (LinkedIn and Meta) using Canva

Manage and plan content calendars weeks in advance

Write and edit weekly blog content

Refine AI-generated content for clarity and tone

Reporting & Admin

Prepare monthly reports (financial, social media, etc.)

Run bi-weekly payroll reports

Track key metrics and keep records organized

What We’re Looking For

Strong organizational and project management skills

Tech-savvy and comfortable with tools like Notion, Slack, and social platforms

Proactive self-starter who doesn’t wait for instructions

Able to handle multiple priorities and adapt quickly

Strong attention to detail to prevent errors

Comfortable receiving and applying feedback

Strong written communication skills

Background in business, marketing, or operations is a plus

Experience with Canva and content creation

What This Role Is Really About

This is a support-heavy role in a small company. Things move fast, priorities shift, and no task is “too small.” You’ll be stepping in wherever needed, helping bring structure to chaos, and making the business run more smoothly.

Compensation & Hours

Part-time: 15 to 20 hours per week

Flexible schedule, between the hours of 11am - 3pm CST

Opportunity to grow into a full-time role after 90 days

How to Apply

Send your resume along with a short note about your experience and why this type of role fits you.**