Executive Assistant/Office Manager

The Executive Assistant will provide high-level administrative and organizational support to the ceo. This role is critical to ensure efficient executive operations and seamless coordination of leadership and board-related activities. The position requires discretion, strong organizational skills, initiative, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.

Responsibilities:

*Manage complex calendars for the President & CEO and Director of Operations.

*Prepare correspondence, reports, presentations, and meeting materials.

*Maintain confidential files and sensitive organizational information.

*Assist with strategic projects and special initiatives as assigned.

*Develop and distribute annual meeting calendars.

*Prepare and distribute meeting notices, agendas, and board packets.

*Compile reports and supporting documentation from leadership team members.

*Act as the point of contact among executives, employees, clients and other external partners

*Manage information flow in a timely and accurate manner

*Manage executives’ calendars and schedule meetings

*Handle internal and external communications, draft correspondence

*Organize and coordinate meeting logistics for staff and board members

*Anticipate the needs of the organization and create efficiencies amongst the leadership team

*Manage general office needs: Screen and direct phone calls, distribute correspondence, troubleshoot, maintain and order supplies.

*Track and follow up on key action items, decisions, and deliverables on behalf of the executive team.

*Prepare executive reports, information, summaries, and background materials to support informed decision-making.

*Build and maintain strong, professional relationships with internal and external stakeholders on behalf of the executive team.

*Serve as the liaison between executive leadership, and the onsite IT team, communicating technology needs, troubleshooting issues, and ensuring timely resolution.

Pay: $26.00 - $38.00 per hour

Benefits:

• 401(k)
• Employee assistance program
• Tuition reimbursement

Work Location: Hybrid remote in New York, NY 10003