Executive Assistant (Commercial)

• The Executive Assistant will provide high-level administrative and coordination support to the VP, HEOR, VP, Market Access and VP, Patient Engagement
• This role will help ensure smooth day-to-day executive operations, efficient prioritization across complex calendars and travel schedules, and effective coordination of meetings, communications, and key business processes in a fast-paced, matrixed environment
• Manage complex calendars, prioritise competing requests, and coordinate meetings across multiple senior leaders
• Arrange domestic and international travel, accommodation, transport, and related itineraries
• Prepare meeting materials, coordinate agendas, take notes where required, and track follow-up actions
• Maintain accurate records, manage the execution and storage of key documentation, and support document retrieval when needed
• Support expenses, purchase-related administration, and invoice or vendor coordination in line with internal processes
• Coordinate team events, offsites, and internal engagement activities
• Liaise with new vendors and support accounts payable or vendor verification processes as required
• Adhere to relevant standard operating procedures, confidentiality requirements, and internal policies
• Provide responsive day-to-day administrative support to the VP, HEOR and other VP stakeholders as needed

Benefits

• Pension and retirement savings plans
• Flexible working arrangements, including flexible hours, working-from-home and hybrid working
• Community Circles: a regular opportunity for team members to connect, share lived experiences, inspire others, and learn from each other
• Regular virtual and in-person social events, including a London-based hiking group, art and creative workshops, food and drinks evenings, team picnics, and holiday celebrations
• Comprehensive and market-leading health and wellness benefits including company paid healthcare plans
• Confidential counselling or therapy sessions via our Employee Assistance Programme
• Support from our own dedicated Community Wellbeing Lead to guide team members to our resources
• Workplace wellbeing initiatives, including employee-led yoga, meditation, mindfulness, and support groups for parents and carers and for people who are neurodiverse
• Breast-feeding facilities at our London office
• Wellbeing Leadership Forums for Line Managers
• Generous paid time off/annual leave allowance including one company closing per year and your birthday off
• Generous paid parental leave for eligible team members, up to 39 weeks
• Paid family and dependent care leave in addition to parental leave
• Job architecture, providing employees with guidance and clear pathways for developing and progressing their career and twice-yearly promotions cycle
• A process for performance and development goals that is tied to employees receiving feedback throughout the year and assessing individual performance and rewards at the end of the year
• Dedicated internal resources including regular webinars to support employees’ personal development and career goals
• A learning curriculum of courses on offer delivered by external experts to develop specific skill areas
• Dedicated effort for early career team members to learn skills and strategies for advancement- Highly organized, proactive, and able to work independently with excellent attention to detail
• Comfortable handling confidential information with discretion and professionalism
• Proven experience supporting senior executives in a fast-paced, matrixed environment
• Strong written and verbal communication skills, with confidence coordinating across internal and external stakeholders
• Proficient in standard business tools such as Outlook, Teams, PowerPoint, and expense systems
• Collaborative team player who demonstrates alignment with our values and a commitment to working in a supportive, purpose-driven culture vendors and accounts payable in relation to vendor verification calls
• Strong diary management and prioritization skills, with the ability to manage multiple stakeholders and shifting demands