Executive Assistant

Who you are

• You’ll be highly organised, adaptable and calm under pressure — someone who enjoys creating structure, building relationships and proactively solving problems before they arise
• Previous experience in a Personal Assistant, Executive Assistant or similar role supporting multiple senior stakeholders
• Exceptional organisational skills with the ability to manage competing priorities in a fast-paced environment
• A proactive mindset, with the confidence to anticipate needs and take ownership of tasks from start to finish
• Strong relationship-building skills and the ability to work effectively with internal and external stakeholders
• Excellent written and verbal communication skills
• High attention to detail and a methodical approach to managing actions and follow-ups
• Comfortable working independently whilst remaining collaborative and adaptable
• A high degree of professionalism, integrity and discretion when handling confidential information
• We welcome all applicants from all backgrounds. esynergy are proud to hire on potential, not specific experience or qualifications so feel free to reach out if this sounds like you but less experience

What the job involves

• Esynergy are looking for an Executive Assistant (Maternity Cover) to provide high-quality support to six senior leaders across the business
• This is far more than a traditional administrative role
• You’ll become a trusted partner, helping leaders maximise their time, manage priorities and ensure key actions and stakeholder relationships are progressed effectively
• Manage complex calendars and scheduling requirements for six senior leaders, balancing competing priorities and ensuring time is used effectively
• Coordinate domestic and international travel arrangements, including itineraries, bookings and logistics
• Organise meetings, events and conference calls, ensuring everything runs smoothly from planning through to execution
• Prepare agendas, presentations, reports and meeting materials to support leadership activities
• Screen, manage and prioritise correspondence and emails, ensuring timely responses and appropriate escalation where required
• Follow up with clients and key stakeholders after meetings, ensuring actions, communications and next steps are completed effectively
• Track actions and proactively manage outstanding tasks, ensuring deadlines and commitments are met
• Handle confidential and sensitive information with the highest level of professionalism and discretion
• Support ad hoc projects, business initiatives and wider administrative requirements as needed

Benefits

• Unlimited Holiday
• Healthcare & Wellbeing budget
• Hybrid Working
• Inclusive parental leave
• Pension
• Events & Activities
• Upskill Budget
• Menopause Support