Executive Assistant

We’re seeking a high trust, detail driven Executive Assistant to support a CEO and select senior leaders within a growing, well established organization located in the Sacramento area. This is a great opportunity for someone who thrives in a fast paced environment, enjoys being a trusted partner, and brings strong judgment, organization, and professionalism to their work.

• 100% Onsite – Sacramento, CA
• Pay: $70,000–$75,000 per year ( DOE)

Responsibilities

• Provide direct administrative support to the CEO, including calendar coordination, prioritization of requests, and daily workflow management
• Manage the CEO’s inbox with discretion—flagging urgent items, organizing communications, and ensuring timely follow through
• Handle confidential mail, documents, and information with accuracy and sensitivity
• Support senior leaders with administrative tasks, project coordination, and documentation
• Assist with domestic and international travel arrangements and process expense reports
• Prepare materials for executive meetings and quarterly board sessions
• Support HR with audits, document processing, and sensitive administrative tasks
• Coordinate special projects requiring confidentiality and attention to detail
• Maintain awareness of the CEO’s schedule, travel, and priorities to ensure seamless support
• Proactively identify tasks, projects, and opportunities to improve administrative processes
• Provide occasional personal assistance to the CEO (e.g., errands, appointment coordination)

Skills & Qualifications

• 3+ years of administrative or executive support experience; experience supporting senior leaders preferred
• High level of confidentiality, integrity, and sound judgment
• Strong organizational skills with the ability to manage shifting priorities and complex schedules
• Excellent attention to detail, time management, and follow through
• Proficiency in Microsoft Office 365 (Outlook, Word, Excel, Teams)
• Strong written and verbal communication skills; able to adapt to executive communication styles
• Resourceful, proactive, and comfortable taking initiative without constant direction
• Professional, tactful, and able to build strong working relationships
• Positive, considerate, and team oriented; enjoys supporting others