Admin Assistant

Job Title: Admin Assistant

Location: London (Office based)

Contract: Part time (18 hours), permanent

Salary: £17,000 (£28,333 full-time equivalent).

We are seeking an experienced Admin Assistant who excels in supporting office operations, thrives in a collaborative and friendly professional environment, and is passionate about ensuring smooth and efficient administrative processes .This part-time role is based in our London office, working 18 hours over 3 days (e.g., 9am-3pm).

About the Company

At Bond Bryan, we pride ourselves on being more than a design practice - we are a community driven by innovation, sustainability, and collaboration. Our culture thrives on creativity, professional growth and wellbeing, encouraging every team member to realise their full potential. We design with purpose, blending imagination and pragmatism to deliver cost-effective, socially conscious solutions. https://bondbryan.co.uk/careers/

As a business we care; about our people and our planet. We have a commitment to be a Net Zero Carbon business by 2030 and are on the journey to making the business and our architecture as sustainable as possible, in every meaning of the word. We are looking for individuals who share our beliefs and are keen to make a change.

Our vibrant studios are filled with talented individuals who support and inspire each other every day. With a focus on teamwork and personal development, we’re committed to helping you grow your skills and career in a supportive, inclusive environment.

Salary and benefits

We are offering (dependent on experience) reviewed annually. Alongside this is a comprehensive benefits package including:

• Annual bonus plan, contributory pension scheme.
• Project milestone lunches, team attendance at awards dinners, regular subsidised team socials, annual practice away day, subsidised teambuilding challenges.
• Critical illness insurance, medical health insurance, life assurance, medical health plan.
• Free fresh fruit, subsidised wellness activities such as yoga, massage. Half-price gym membership.
• 33 days holiday (including bank holidays), rising to 36 days after 4 years’ service. Plus, an extra day off on your Birthday! ( 37.5 hours)
• Time off for volunteering, mentoring, professional studies.

The Role

We are looking for an Administrative Assistant to join our team in London. We understand that no one person will have all the skills listed, and we’re more focused on finding the right individual who is eager to adapt and grow within our team. If you’re passionate, motivated, and have a strong foundation in some of the areas mentioned, we’d love to hear from you!

Responsibilities:

• Ensure the smooth running of daily operations in the London studio.
• Arranging for plumbers, builders, cleaners, etc.
• Monitoring, ordering, and maintaining office supplies and consumables.
• Supporting the Senior Management team.
• Organising couriers.
• Assist in organising company conferences and social events.
• Meeting Management: Organise and manage meeting schedules.
• Book travel, purchase tickets, and arrange hire cars and taxis.
• Provide PA support to the Director.
• Assist the Admin Manager with administrative tasks across all Bond Bryan offices.
• Welcome visitors, answer telephone calls, distribute post, and ensure the office is tidy and professionally presented at all times.
• Assist with day-to-day office operational issues.
• Liaise with the Landlord to arrange office services, maintenance and repairs

Key Skills:

• Previous experience in a similar role is preferred.
• Strong understanding of Microsoft Office software.
• Willingness to develop existing skills and learn new ones.
• Familiarity with computer technology in all aspects of the role
• A flexible attitude and willingness to support Bond Bryan Architects in achieving continued growth in a dynamic and demanding market.

Job Types: Part-time, Permanent

Pay: £17,000.00 per year

Benefits:

• Company pension
• Health & wellbeing programme
• Life insurance
• Private medical insurance

Ability to commute/relocate:

• Clerkenwell EC1R 5DG: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person