Receptionist/Admin Assistant

Title - Receptionist/Admin Assistant

Position type - Direct-hire/Permanent

Location - San Francisco, California - 94108

Pay rate - Starting from $30/hr.

Our client is a Law firm seeking a professional, organized, and client-focused Receptionist/Admin assistant to serve as the first point of contact for clients, visitors, attorneys, and staff. This role is responsible for managing front-desk operations, handling communications, supporting daily administrative tasks, and helping ensure the office runs efficiently and professionally.

Key Responsibilities

• Greet clients, visitors, vendors, and guests in a courteous and professional manner.

• Answer, screen, and route incoming phone calls.

• Schedule and confirm appointments, consultations, meetings, and conference room reservations.

• Receive, sort, scan, and distribute incoming mail, deliveries, faxes, and correspondence.

• Prepare, format, proofread, copy, scan, and file legal documents, letters, forms, and other office materials.

• Assist with client intake by collecting basic contact information and directing inquiries to the appropriate attorney or staff member.

• Maintain organized physical and electronic files in accordance with office procedures and confidentiality requirements.

• Keep the reception area, conference rooms, and common areas clean, organized, and presentable.

• Order and track office supplies, coordinate basic office maintenance, and support general office operations.

• Process client payments, issue receipts.

• Handle sensitive client and case information with professionalism, discretion, and strict confidentiality.

Qualifications

• High school diploma or equivalent required; associate degree or administrative training preferred.

• Prior experience as a receptionist, administrative assistant, legal assistant, or front-office professional preferred.

• Experience in a law firm, legal department, or professional services office is a plus.

• Strong verbal and written communication skills.

• Excellent organization, attention to detail, and ability to manage multiple tasks at once.

• Professional appearance, positive attitude, and strong customer service skills.

• Ability to handle confidential information with discretion and good judgment.

• Proficiency with Microsoft Word, Outlook, Excel, scanners, copiers, and general office equipment.

• Familiarity with legal terminology, court procedures, or case management software is helpful but not required.

Ideal Candidate

The ideal candidate is dependable, polished, organized, and comfortable working in a fast-paced professional environment. This person should be able to communicate clearly with clients and staff, prioritize tasks effectively, maintain confidentiality, and represent the firm with professionalism at all times.

Schedule

Monday through Friday, 9 a.m. to 5:00 p.m., with occasional overtime as needed.

Benefits

We offer a competitive salary commensurate with experience. Benefits include medical, dental, vision, 401(k), PTO and professional development opportunities.