Executive Assistant

About Lincoln Avenue Communities

Welcome to Lincoln Avenue Communities (LAC)—a leading, mission-driven real estate private equity firm dedicated to strengthening communities through the development and preservation of affordable housing.

As a vertically integrated developer, investor, and long-term operator, we deliver sustainable, high-quality homes to lower- and moderate-income individuals, seniors, and families across 33 states. Our growing portfolio—more than 200 properties and 30,000+ homes—reflects our commitment to long-term impact, operational excellence, and resident well-being.

LAC is proud to be recognized as an industry leader, recently ranked No. 1 on Affordable Housing Finance’s 2025 AHF 50 list of top developers. Our approach combines strategic investment, thoughtful design, and community partnerships to deliver housing solutions that foster stability, opportunity, and resilience.

About This Role

LAC is seeking an experienced, polished, and highly adaptable Executive Assistant to support three Vice Presidents & Project Partners on our Development team. This is a high-touch, high-visibility role for someone who thrives in a fast-paced environment, enjoys staying one step ahead, and takes pride in keeping complex priorities moving.

In this role, you’ll work in close partnership with the VPs, their support team, and a collaborative team of Executive Assistants who help support operations across the firm. You’ll be a trusted partner to a busy deal team—bringing structure to shifting schedules, helping executives stay focused, and ensuring important work moves forward smoothly and efficiently. We’re looking for someone who is organized, responsive, detail-oriented, and service-minded, with the ability to manage a high-volume workload with professionalism, discretion, and sound judgment.

This role is also a strong opportunity for someone who wants meaningful exposure to the business. You’ll support a team at the center of our development activity and gain insight into how deals move from start to finish within a mission-driven, growing organization. A key part of this role will be helping drive deal closings by coordinating a high volume of legal documentation, managing electronic and wet signatures, and supporting notarization needs to keep transactions on track.

Beyond the day-to-day, LAC’s double-bottom-line business model makes this an opportunity to work at an impact-focused organization that is changing the lives of individuals, families, and communities across the country.

This position reports to a Vice President and is based at our headquarters in Santa Monica, CA. Our office follows a hybrid schedule, with a requirement of 4 days per week in the office.

What You’ll Do

• Manage complex, high-volume calendars and scheduling through Microsoft Outlook, balancing shifting priorities and competing demands.
• Review and help manage executive inboxes, including filing emails, tracking follow-ups, drafting correspondence, and responding on executives’ behalf with professionalism and sound judgment.
• Coordinate and obtain signatures—electronic and wet—for legal and other time-sensitive documents across the firm.
• In collaboration with the other Executive Assistant on the Development team, you will help drive deal closings by managing documentation workflows, notarization needs, and execution deadlines.
• Coordinate internal and external meetings, team events, and other key internal and external touchpoints.
• Track reports, maintain files, and capture meeting notes and follow-up items as needed.
• Organize and submit expense reports accurately and on time.
• Arrange business travel, including itineraries, agendas, and supporting logistics.
• Conduct research and manage special projects as needed.
• Provide backup support for the broader Executive Assistant team regarding coverage.
• Assist with occasional light personal tasks, such as personal travel arrangements or reservations.
• Use Gen AI tools thoughtfully to help draft communications, summarize information, organize content, and streamline day-to-day administrative work while maintaining strong judgment, accuracy, and confidentiality.
• Take on additional responsibilities and special assignments as needed.

Requirements

What You Bring

• Exceptional attention to detail and a strong ability to manage deadlines in a fast-moving environment.
• A proactive, solutions-oriented mindset and the ability to anticipate needs …