Executive Office Assistant

About The Company

Our client is a well-established, privately-owned investment firm based in premium offices in the heart of Sydney’s CBD. This is a newly created role supporting the senior management team. Are you the kind of person who notices what others miss, who follows up before being asked, and who takes genuine pride in a job finished properly rather than just done?

About The Role

You’ll be the face of the office for visitors and guests, the right hand for several executives day to day, and the person who can step seamlessly into the EA-to-MD role when needed.

What you’ll be doing

• Welcoming clients and investors to the office, coffee, tea and a proper sandwich-and-scone spread is part of the job, not an afterthought
• Managing calendars, meetings and travel for senior executives, anticipating clashes before they happen
• Drafting and proofreading correspondence, presentations and reports to a genuinely finished standard
• Screening and managing email and phone enquiries on behalf of executives, exercising real discretion
• Preparing investor documentation and helping maintain CRM/investor platforms
• Running the office day to day, supplies, vendors, housekeeping, first-line IT troubleshooting

What you’ll bring

• Experience in an administrative, executive support or coordination role — exposure to senior executives is a strong plus
• 3+ years’ experience in Executive Assistant, Office Manager, or Senior Administration roles within fast-paced, financial services, real estate, legal, or high-growth environments.
• Outstanding attention to detail and a genuine dislike of loose ends
• Confidence dealing with senior stakeholders and high-net-worth clients
• Strong written communication and a sharp eye for proofreading
• Comfort with Microsoft 365, calendars, travel and expenses
• A real interest in investments and the world of investing — you don’t need to be a finance expert, but you should be curious about it

Why this role

This is a firm where things are done properly, not roughly, and that ethos extends to how they treat their people. It’s a tight-knit, capable team with a genuinely warm, personality-driven culture at the top. You’ll get real variety (no two days are the same), genuine responsibility from day one, and a clear pathway into more senior EA territory as you grow.

If you’re someone who runs your own world without needing to be chased, and you want to work somewhere conservative in style but never boring in substance, we’d love to hear from you.