Executive Assistant

• Are you an experienced Executive Assistant (EA) who excels at anticipating needs and thinking ahead? Do you value attention to detail and enjoy supporting a highly engaged team? Veeam Software is looking for an exceptionally bright, multitasking, and self-motivated professional to partner directly with our Head of Global Products and Technology, as well as contribute to an outstanding in-office experience at our newest location in San Jose, CA
• Provide support at all levels, identify gaps, and develop or implement solutions to enhance team success
• Proactively coordinate with the leadership team and other EA’s to plan and organize company-wide events, activities, and manage calendars
• Manage complex calendars and schedules for senior leadership across multiple time zones, ensuring diplomacy, professionalism, and discretion at all times
• Organize, prioritize, and securely handle time-sensitive and confidential information, ensuring timely action is taken as required
• Collaborate and communicate across functions within the organization
• Proactively manage travel logistics, expense reports, and other administrative needs within designated timeframes
• Work with the EA team to coordinate onsite meals, events, and employee activities, and ensure the office is well-stocked with kitchen and office supplies
• Partner with office manager as needed
• Maintain a positive attitude, strong integrity, and a solid work ethic in all aspects of the role
• Prioritize the inclusion, diversity, and equity initiatives for executives

Benefits

• Paid parental leave: 8 weeks for all parents, 16 weeks for birthing parents
• Unlimited paid time off, plus 3 global VeeaMe Days for self-care
• Medical, dental, and vision coverage from day one
• 401(k) retirement plan with matching contributions up to annual limits
• Fertility, adoption, and surrogacy support through Maven, plus paid volunteer time
• Mental health support, therapy sessions, and digital wellness tools via SupportLinc EAP
• Legal services, identity protection, and supplemental health insurance options
• AirVet: 24/7 virtual veterinary care at no cost
• Tax-advantaged spending accounts for healthcare, dependent care, and commuting
• Professional training and education, including courses and workshops, internal meetups, and unlimited access to our online learning platforms (LinkedIn Learning, Athena, O’Reilly) and mentoring through our MentorLab program- Minimum of 8 years supporting high-level executives (C-Suite) in Tech
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint
• Must reside in the Bay Area. This position is primarily onsite in San Jose, CA with limited flexibility for remote work
• A GTM operator who knows how enterprise deals actually get done
• Understand technical products and translate capabilities into use cases and outcomes
• A leader in marketing and a partner to sales, with strong field credibility
• Highly execution-oriented with a focus on business outcomes, not just assets
• Comfortable in ambiguity, but relentless about driving clarity and results