Administrative Assistant / Executive Assistant

Hardhat Equipment Services is a growing heavy equipment repair company looking for an organized, dependable Administrative Assistant to become an important part of our team. This position is ideal for someone who enjoys staying organized, solving problems, and helping keep a busy office running smoothly.

We’re looking for someone who takes pride in their work, has a positive attitude, and wants a long-term career—not just another job.

Responsibilities

• Organize and maintain office filing systems (paper and digital)
• Scan, file, and manage company documents
• Prepare paperwork and reports
• Assist management with day-to-day administrative tasks
• Answer and direct phone calls professionally
• Manage incoming and outgoing mail
• Schedule appointments and coordinate meetings
• Order office supplies
• Assist with data entry and record keeping
• Help organize employee files and company records
• Support accounting and HR with administrative tasks
• Handle confidential information with discretion
• Perform other duties as assigned by management

Qualifications

• Highly organized with excellent attention to detail
• Strong computer skills (Microsoft Outlook, Word, Excel)
• Able to prioritize multiple tasks
• Professional appearance and communication skills
• Self-motivated and dependable
• Positive, team-oriented attitude
• Ability to maintain confidentiality
• Previous administrative experience preferred
• Experience in construction, equipment rental, trucking, or a related industry is a plus but not required

We’re Looking For Someone Who Is:

• Honest and trustworthy
• Highly organized
• A problem solver
• Calm under pressure
• Friendly with customers and coworkers
• Willing to learn
• Takes ownership of their work
• Looking for a long-term career

Compensation & Benefits

• Competitive hourly pay based on experience
• Health insurance
• Paid holidays
• Paid vacation
• 401k with matching
• Opportunities for growth within the company

Schedule

• Full-time
• Monday through Friday
• Day shift

To Apply

Please submit your resume along with a brief description of why you’d be a great fit for this position.

Indeed “About You” Questions

• How many years of administrative experience do you have?
• How would previous employers describe your organizational skills?
• Describe a time you had to juggle multiple priorities. How did you handle it?
• What Microsoft Office programs are you comfortable using?
• Have you ever handled confidential employee or financial information?
• What interests you about working for Peed Equipment?
• This position requires someone who is dependable and takes initiative. Can you give an example?
• Are you comfortable working in a fast-paced office environment

Pay: $24.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person