Executive Assistant

The Role:

This is a 6-month contract, hybrid Executive Assistant role supporting ThoughtSpot executives. You will play a critical role in managing the day-to-day operations of the executive office, ensuring the executive’s time is optimized and priorities are executed efficiently.

You will manage confidential projects, coordinate complex scheduling across internal and external stakeholders, support communications, and handle a range of administrative and project coordination responsibilities. This role requires a highly proactive, detail-oriented individual who thrives in a fast-paced tech environment and operates with strong discretion when handling sensitive information.

Office Location - This role requires 3 days in our Mountain View office, ideally Tuesday, Wednesday and Thursday.

What You’ll Do:

• Manage executive calendars, including scheduling high-priority meetings, appointments, and travel coordination
• Prepare and organize materials for executive meetings, including agendas, presentations, and follow-ups
• Serve as a key point of contact for internal and external stakeholders on behalf of the executives
• Support project planning and execution, including maintaining agendas, task lists, and status tracking
• Draft, proofread, and edit correspondence, reports, and strategic documentation
• Conduct research and synthesize information to support decision-making and executive priorities
• Track deadlines and deliverables to ensure timely execution of key initiatives
• Handle highly confidential information with professionalism and discretion
• Support select personal tasks and initiatives as needed to optimize executive effectiveness
• Help drive best practices in delegation and operational efficiency to maximize executive productivity

What You Bring:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred
• 5+ years of experience as an Executive Assistant supporting senior executives in a fast-paced, high-growth tech environment
• Experience supporting C-level leadership in a global organization strongly preferred
• Exceptional organizational and time-management skills with strong prioritization ability
• Strong written and verbal communication skills with the ability to draft clear, concise messaging
• Proficiency in Microsoft Office Suite; familiarity with project management tools (e.g., Asana, Trello) a plus
• High responsiveness and ability to manage multiple priorities across communication channels
• Strong judgment, discretion, and integrity when handling sensitive information
• Proactive, curious mindset with a desire to continuously learn and improve
• Ability to thrive in a dynamic, high-expectation environment with strong ownership and composure

Hybrid Work at ThoughtSpot

Spotters are expected in-office 3 days per week to experience the energy of their local office. This approach balances the benefits of in-person collaboration and peer learning with the flexibility needed by individuals and teams.

About ThoughtSpot

The world’s most innovative companies turn to ThoughtSpot’s AI-Powered Analytics to put data in the hands of everyone, from the C-suite to the frontline. With simple, natural language search and AI, anyone can ask questions, discover insights, and act with confidence. Unlike legacy tools that sacrifice performance for complexity, ThoughtSpot is intuitively designed for every business user while being built to handle the most complex, large-scale data, wherever it resides. This unique combination of speed and simplicity is why enterprise leaders trust ThoughtSpot to transform decision-making into a truly data-driven culture.

At ThoughtSpot, we’re a curious, data-driven bunch. We believe the world works better when everyone has access to facts. That’s why we build products that make asking and answering data questions as natural as having a conversation.

Mandatory and Required Skills for All ThoughtSpot Roles

Spotters are expected to demonstrate AI literacy and workflow integration to include to ability to:

• Comfortably and confidently integrate artificial intelligence into their daily workflow to increase productivity and quality.
• Hands-on experience to leverage AI tools (industry-leading LLMs) to increase productivity, automate routine tasks, and improve work quality.
• Speak to the experience of using AI for research, content creation, and document summarization whi…