Executive Assistant - Napa or Santa Rosa Based

Job Type

Full-time

Description

This position can be based in either Napa or Santa Rosa

Salary Range

$62,616 – $69,036

Promoting Opportunities – Supporting Choices

Company Overview

At North Bay Regional Center, (NBRC) we believe all people with developmental disabilities should have the same opportunities as are available to all other citizens.  As one of the 21 nonprofit Regional Centers throughout California, we offer a comprehensive program supporting the needs of our communities, provided by driven and passionate employees who ensure we achieve our goals daily.

Who We Serve
North Bay Regional Center provides advocacy, services, support, and care coordination to 12,000 children and adults diagnosed with intellectual and developmental disabilities and their families in Napa, Sonoma and Solano counties. We partner with community-based organizations and agencies to empower our clients to thrive and live as independently as possible within the geographically, culturally, and ethnically diverse communities we serve.

North Bay Regional Center is a nonprofit private corporation that contracts with the Department of Developmental Services to coordinate services and support for individuals with developmental disabilities.

Note: Bilingual Spanish/English skills are preferred.

DEFINITION:

The Executive Assistant performs work directly related to the office of the Executive Director and Executive Leadership Team. This position must use discretion and independent judgement while performing high-level administrative duties. The individual must be highly self-motivated, professional, and capable of independently managing and prioritizing responsibilities and tasks while working in a fast-paced environment.

Overall, the Executive Assistant will provide a wide range of confidential and executive-level administrative services for the Executive Director, the NBRC Executive Leadership Team, and the Board of Directors under the guidance of the Senior Executive Assistant.

NATURE OF WORK:

Reporting to the Executive Director but following the directions of the Senior Executive Assistant, this position creates and edits documents using a computer and appropriate software; creates and maintains effective tracking methods to ensure project follow-up and completion for self and others; responsible for confidential correspondence; answers phones, responds to emails, provides appropriate information to the public or refers them to proper individual; completes various assigned projects under direction of the Senior Executive Assistant, provides back up to the Senior Executive Assistant as needed, provides support to other management staff and administrative staff; other duties as required.

EXAMPLES OF WORK:

Attends monthly board meetings and assists with all coordination, setup and support needed during the meeting; provides scheduling and logistical support for monthly NBRC board committee meetings; assists with board materials; drafts routine meeting notices and distributes agendas and standard meeting materials; takes notes or assists with minutes for board committee meetings; supports monthly management meetings and weekly executive meetings; handles routine and confidential correspondence; arranges travel requests and expense submissions; assists with event planning and on-site support; handles standard incoming calls and visitor coordination; maintains tracking spreadsheets and shared calendars; maintains physical and digital filing systems; tracks office supply inventory; provides direct support to the executive team and board members as needed, other duties as required.

Requirements

MINIMUM EDUCATION AND EXPERIENCE:

• A minimum of 2 years of experience in a role supporting senior leadership is preferred.
• Experience in scheduling, oversight of internal communications, project management, events      management, office management, and calendar management preferred.
• Minimum experience qualifications may be waived depending on the agency’s need for specialized skills (such as language abilities).

SPECIAL REQUIREMENTS:

• Must be able to regularly and independently travel to all NBRC offices within catchment area to provide administrative support.
• Must be able to occasionally travel to attend meetings outside of catchment area.
• If operating own vehicle, provide minimum automobile liability insurance as required by California Law.
• Must be able …