Law Firm Executive Assistant

A top regional law firm is seeking a seasoned Executive Assistant for their Long Island office.

The ideal candidate will have experience supporting a Partner or Sr. Associate in a law firm setting.

Key Responsibilities

Partner Support

• Provide high-level administrative support to Partner, including complex calendar management, scheduling, and coordination
• Prepare and maintain accurate and timely Partner time entries, demonstrating ownership and attention to detail
• Coordinate domestic and international travel arrangements, proactively managing logistics and anticipating needs

Financial & Expense Management

• Manage expenses, including coding and compiling supporting documentation for submission into the firm’s financial system
• Ensure accuracy, completeness, and timeliness in expense processing, proactively identifying and resolving discrepancies
• Maintain organized records and ensure adherence to firm financial controls and policies

Administrative & Team Support

• Collaborate with administrative team members to balance workloads and ensure consistent coverage
• Take ownership of assigned responsibilities while remaining flexible to support team priorities as needed
• Provide support for internal initiatives and shared responsibilities in coordination with team members
• Assist with special projects and ad hoc tasks, often requiring independent judgment and follow-through

Qualifications

• Bachelor’s degree and 3–5 years of administrative experience within a law firm environment required
• Demonstrated experience supporting senior executives or Partners preferred
• Strong organizational and time management skills, with the ability to prioritize and work independently
• High level of attention to detail, particularly in time entry and expense management
• Proven ability to exercise discretion and sound judgment in a professional setting
• Strong written and verbal communication skills
• Proficiency in Microsoft Office and familiarity with timekeeping and expense systems