Executive Assistant

Position Summary

The Executive Assistant provides high-level administrative and strategic support to senior executives. This role serves as a trusted partner, managing schedules, communications, and organizational priorities to maximize executive effectiveness. The ideal candidate is highly organized, proactive, discreet, and capable of handling sensitive information with professionalism and confidentiality.

Key Responsibilities

Executive Support

• Manage complex calendars, appointments, meetings, and travel arrangements.
• Coordinate and prioritize executive schedules to ensure efficient use of time.
• Prepare meeting agendas, presentations, reports, and briefing materials.
• Screen, prioritize, and respond to correspondence on behalf of executives when appropriate.
• Track action items and ensure timely follow-up on commitments and deadlines.

Communication & Coordination

• Serve as a primary point of contact between executives, employees, clients, vendors, and stakeholders.
• Draft, edit, and proofread emails, reports, presentations, and other business communications.
• Coordinate internal and external meetings, including logistics, materials, and follow-up documentation.
• Facilitate communication across departments to support organizational objectives.

Confidentiality & Professionalism

• Handle sensitive and confidential information with discretion.
• Maintain professionalism and sound judgment in all interactions.
• Anticipate executive needs and proactively resolve issues before they arise.

Pay: $35,000.00 - $50,000.00 per year

Work Location: In person