Executive Assistant/ Travel Specialist

Overview

Seeking an In-House Travel Manager to lead end-to-end travel coordination for executives and employees. This role is responsible for managing complex domestic and international itineraries, ensuring seamless travel experiences, and providing real-time support to address schedule changes and disruptions. The position also includes light administrative support for executive leadership and collaboration across teams as needed.

Key Responsibilities

• Coordinate high-volume, complex travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries
• Manage domestic and international travel logistics, including visa requirements and schedule optimization
• Monitor travel in real time and proactively adjust plans to address delays or disruptions, including availability outside standard business hours when needed
• Communicate directly with travelers to ensure a smooth and efficient experience
• Track and manage travel expenses in alignment with company policies
• Maintain accurate records, documentation, and traveler preferences
• Build and maintain relationships with airlines, hotels, and travel vendors, including private aviation providers when required
• Support rate negotiations and service agreements where applicable
• Provide administrative support to executives and assist with cross-functional initiatives as needed

Qualifications

• 3–7+ years of experience in travel coordination or corporate travel management
• Demonstrated experience managing complex, high-frequency executive travel
• Strong understanding of international travel logistics and time zone coordination
• Existing network of travel vendors preferred
• Exceptional attention to detail, organization, and problem-solving abilities
• Ability to work with urgency and provide support beyond standard business hours when required
• Strong communication skills with a high level of professionalism and discretion