Executive Assistant (fixed term)
- Source: Ac
- UCL
- Hybrid
- London
- Full-Time
- Mid level
Job Description
Ref Number
B02-10765
Professional Expertise
Administration and Business Support
Department
School of Life & Medical Sciences (B02)
Location
London
Working Pattern
Full time
Salary
£43,981-£52,586
Contract Type
Fixed-term
Working Type
On site
Available for Secondment
No
Closing Date
09-Jul-2026
About us
Biosciences is one of the largest Divisions within UCL with 600 staff and 2040 undergraduate and postgraduate taught students, and a leading centre for research and teaching in the biological sciences. It brings together one of the UK’s largest and most diverse life sciences communities, with strong integration across experimental, field, and computational approaches. Research spans evolutionary and population genetics, ecology and the environment, cell and developmental biology, computational biology, neuroscience, and structural and molecular biology. This work is supported by advanced scientific infrastructure and platforms (including light, electron and cryoEM microscopy, NMR, mass spectrometry, molecular biology and genomics) and a large community of 350 postgraduate research students integrated within doctoral research programmes.
This is an exciting opportunity to join the Divisional team of Executive Assistants to undertake a wide range of management, planning and organisational activities.
The post holder will work closely with the Head of the Research Department, academic and research staff and Divisional professional services teams, as well as other colleagues across the Faculty and beyond.
About the role
The main purpose of this position is to play a key role in the Division, as part of its Professional Services Team, in providing essential support for the successful administration and operation of a Research Department across a range of areas. These will include PA support to the Head of the Research Department and other senior academics, and working with staff, business, and finance processes and administration.
This is a fixed-term role until 2 August 2027 and is eligible for hybrid working with a minimum of 60% on site.
This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit https://www.ucl.ac.uk/human-resources/conditions-service-research-teaching-and-professional-services-staff for more information.
A job description and person specification can be accessed at the bottom of this page.
If you have any queries about the role, please contact Orla O’Donnell ([email protected])
If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact the FLS HR team on [email protected]
About you
You must be educated to A Level standard or equivalent, or have substantial relevant experience, and have experience of successfully planning a range of events. You must also have the ability to prioritise effectively, have excellent time management skills and the ability to work independently.
Confidence and willingness to work collaboratively with a wide range of stakeholders is also essential.
What we offer
As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:
- 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Immigration loan and expenses
- Relocation scheme for certain posts
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.
Our commitment to Equality, Diversity, and Inclusion
As London’s Global University, we know that diversity and inclusion are fundamental drivers of creativity, innovation, and excellence, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong, thrive, and reach our full potential. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian, and…
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