Executive Assistant to Chair - Manhattan, Radiology

1155929_RR00115519 Job ID: 1155929_RR00115519

NYU Grossman School of Medicine is one of the nation’s top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

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Position Summary We have an exciting opportunity to join our team as a Executive Assistant to Chair - Manhattan, Radiology.

In this role, the successful candidate is responsible for providing complex daily administrative support (coordinates and directs office services, preparing reports, preparing budget, maintaining schedule of calendar, interpreting administrative and operating policies and procedures for employees. Analyzes administrative operating practices, makes judgment about or assessing the value, importance, and quality of customer services and administrative procedures to create new or to revise existing methods, provides consultation and advice to management, coordinates hiring process and Human Resources related paperwork as needed, etc.), and other related duties to the Chair. Interprets and may diplomatically advises on office related policies and procedures. Communicates with high level internal and external executives by phone or in person. Works under general supervision.

Job Responsibilities Executive & Strategic Support

• Provide high-level administrative and operational support to the Chair and Vice Chairs, as well as other senior departmental leaders, in alignment with responsibilities delegated by the Chair.
• Manage complex and dynamic calendars for the Chair and assigned Vice Chairs, including prioritization of meetings, strategic commitments, and competing institutional obligations.
• Prepare executive correspondence, reports, briefing materials, and travel itineraries for business meetings and external engagements.
• Represent the Chair and Vice Chairs in communications and interactions as appropriate, exercising diplomacy, discretion, and sound judgment.

Special Projects & Ad Hoc Initiatives

• Support special projects and ad hoc assignments as directed by the Chair and Vice Chairs.
• Track milestones, deliverables, and timelines across leadership initiatives to ensure successful and timely completion.

Problem Solving

• Anticipate operational challenges and proactively recommend solutions to senior leadership.
• Escalate matters appropriately while maintaining confidentiality and professionalism.

Office & Administrative Oversight

• Coordinate meetings and conferences on behalf of the Chair and Vice Chairs.
• Manage domestic and international travel arrangements and detailed itineraries.

Communication & Public Contact

• Communicate with high-level internal and external stakeholdersincluding institutional leadership, faculty, industry partners, and external collaboratorson behalf of the Chair and Vice Chairs.
• Prepare, review, and edit correspondence, and official communications for accuracy, clarity, and professionalism.
• Process outgoing communications including email, letters, and executive-level documentation.
• Provide consultation and guidance on administrative policies, procedures, and institutional protocols to leadership and faculty.

Reporting & Documentation

• Maintain highly confidential records, files, and documentation for the Chair and Vice Chairs.
• Ensure compliance with organizational formatting, branding, and documentation standards.
• Support preparation of reports, dashboards, and leadership materials for executive review.

Additional Responsibilities

• Perform other duties as assigned in support of departmental leadership.
• Order office supplies and manage related administrative logistics as needed.
• Provide ongoing training, mentorship, and oversight to clerical …