Multilingual Executive Assistant to the CEO

Overview

Seeking a dynamic and highly organized Executive Assistant who is perfectly fluent in English, French, and Italian. Living in Southern California is required, as some errands and tasks will be in this time zone as well as some of the work required. This position is an exciting opportunity to learn and grow in a vibrant and fast-paced environment.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings with precision and attention to detail
• Handle incoming calls using multi-line phone systems with professionalism and courtesy, practicing excellent phone etiquette
• Prepare, proofread, and edit correspondence, reports, and presentations to ensure clarity and accuracy
• Organize files, maintain records, and oversee data entry tasks using tools like Microsoft Office and Google Workspace
• Assist with office management duties such as ordering supplies, overseeing front desk operations, and maintaining a welcoming environment
• Support bookkeeping activities including basic bookkeeping tasks with QuickBooks or similar software
• Provide exceptional customer service by addressing inquiries promptly and professionally, whether in person or via phone or email
• Book travel and appointments
• Conduct research and due dilligence on behalf of the executive team

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting
• Bilingual abilities are necessary for effective communication with diverse clients and team members
• Experience in office management, clerical work, or administrative support is preferred
• Demonstrated experience with data entry, filing systems, proofreading, and calendar management
• Knowledge of multi-line phone systems and front desk operations to handle visitor check-ins smoothly
• Personal assistant or medical/dental receptionist experience is a plus for understanding specialized workflows
• Strong time management skills coupled with the ability to handle multiple responsibilities simultaneously

Pay: $50,000.00 - $75,000.00 per year

Benefits:

• Health insurance

Language:

• French (Required)
• Italian (Required)

Work Location: In person