Executive Assistant

Il Buco Family has an exceptional opportunity for an experienced Executive Assistant to directly support Founder and Owner, Donna Lennard. This unique role offers the chance to work closely with a visionary entrepreneur, providing high-level support across both personal and professional matters while helping to manage a dynamic portfolio of businesses, properties, and creative ventures.

About Il Buco Family Group

Il Buco Family Group is home to acclaimed restaurants in New York City, the Hamptons, and Ibiza, Spain, as well as an artisanal home collection inspired by Donna Lennard’s travels throughout Italy. Rooted in hospitality, craftsmanship, Il Buco Family continues to grow while maintaining its commitment to authenticity and excellence. Learn more about our family of businesses at ilbuco.com

Position Summary

The Executive Assistant supports the Owner in a dual role: personal and professional matters. This position is essential to ensuring the smooth operation of the Owner’s business ventures and personal affairs across New York City and the Hamptons.

Key Responsibilities

Project & Property Management

• Oversee project management across properties in New York City and the Hamptons
• Manage and maintain apartments and condos, including scheduling repairs and upkeep
• Coordinate staff housing logistics and related communications

Travel & Scheduling

• Arrange and manage complex domestic and international travel itineraries
• Maintain and update the owner’s daily calendar; schedule meetings and appointments
• Provide timely updates, reminders, and follow-ups to ensure tasks and deadlines are met

Bookkeeping & Financial Oversight

• Oversee monthly bill payments and manage personal and household financial records
• Balance and reconcile bank accounts
• Maintain financial spreadsheets in collaboration with a personal financial advisor

Personal & Household Support

• Handle personal and household matters, including vendor coordination and service scheduling
• Support photo editing, archiving, and organization efforts
• Manage correspondence via phone, email, and in person on behalf of the owner
• Assist the owner with pet-related needs

Communication & Collaboration

• Serve as a liaison between the owner and the leadership team to ensure alignment on ongoing projects and restaurant operations
• Collaborate on creative initiatives related to the owner’s businesses and personal projects, offering input and support during brainstorming and planning sessions
• Uphold a high standard of attention to detail across all business and personal responsibilities

Qualifications

• Proven experience as an Executive Assistant or in a high-level administrative support role.
• Demonstrated success supporting senior executives in both personal and professional capacities, with the ability to manage competing priorities and changing demands.
• Extensive experience managing complex calendars, coordinating meetings, scheduling appointments, and ensuring seamless day-to-day executive support.
• Proven ability to arrange and manage detailed domestic and international travel, including flights, accommodations, ground transportation, and itinerary planning.
• Strong proficiency in Google Workspace, Microsoft Office Suite, QuickBooks, calendar management systems, and other financial or administrative software.
• Strong financial acumen is required, including experience with bookkeeping, bank account reconciliation, invoice processing, expense tracking, financial reporting, and maintaining financial records and spreadsheets.
• Exceptional organizational, communication (written and verbal), and interpersonal skills.
• Strong attention to detail and the ability to manage multiple priorities simultaneously in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive personal, business, and financial information.
• Proactive mindset with the ability to anticipate needs, solve problems independently, and remain calm under pressure.
• Willingness to accept feedback and implement it constructively.
• Availability to work a flexible schedule, including early mornings, evenings, weekends, and holidays as needed.
• Willingness to travel between locations, including New York City and the Hamptons.
• Bachelor’s degree preferred.
• Comfort around animals is required; candidates must be cat-friendly, as the Owner has a cat.

**Physical Requirement…