HR Admin Assistant

Job Title: HR Admin Assistant

Hours: 40 hours per week

Working Week: Mon – Fri, 5 days per week, (4 days per week in the office, 1 day per week – WFH)

Direct Report: Head of Human Resources

About the role

We’re looking for an organised and proactive HR Administrative Assistant to join our team on a 7-month fixed-term contract to provide maternity cover. This is an excellent opportunity for someone looking to develop their HR career and gain exposure across a broad range of HR activities within a supportive and collaborative team.

Key Duties & Responsibilities

HR Administration & Support

• Provide comprehensive administrative support to the HR team
• Manage the HR inbox, responding to employee general queries in a timely and professional manner
• Escalate and assign complex queries to relevant team members

System Updates & Reporting

• Maintain and update HR systems, ensuring employee records are accurate and up to date
• Produce monthly reports including headcount, organisational charts, and month-end updates
• Support budget tracking and reporting

Employee Lifecycle Management

• Support the end-to-end recruitment process, including:
• Scheduling interviews
• Processing references
• Prepare HR documentation and correspondence as required
• HR System profile creation, ensuring all documentation is uploaded and recorded accurately on the HR system
• Coordinate onboarding, including creating induction plans
• Manage onboarding and offboarding administration, including:
• New starter documentation and communications
• Processing resignations and leaver communications

Payroll & Benefits Administration

• Support monthly payroll processes, including:
• Payroll note updates
• Pension enrolment communications
• Assist with long-service awards coordination

Additional Responsibilities

• Process invoices and DOA approvals
• Support other ad-hoc duties to assist the team

We’re looking for someone who:

✔ Holds a First-Class degree in HR or a closely related discipline

✔ Understands and respects the importance of confidentiality in HR

✔ Is highly organised with exceptional attention to detail

✔ Has strong written and verbal communication skills

✔ Is confident using Microsoft Office and HR systems

✔ Can manage multiple priorities in a busy environment

• Note: Due to high volume of applications, only shortlisted candidates will be contacted. We appreciate your understanding.