Admin Support Assistant

Summary This position is located at the VA San Diego Healthcare System and provides administrative support services to the Chief of Admin/Accreditation Section - Engineering Service. The Administrative Support Assistant is responsible for administrative functions that support all Sections within the Engineering Service and is the central hub for engineering administration serving a vital role providing administrative assistance in purchasing - timekeeping - budget - and other administrative functions.

Qualifications To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 07/02/2026. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: administer budget for several fund control points - provide all essential data for the annual budget forecast - maintain budget control records and ensure that funds are used appropriately - advise management on resource utilization and workload projections - train and assist personnel on office policies and procedures - draft operating procedures from development to implementation - review and revise current clerical procedures - serve as acquisition agent by purchasing supplies and equipment via various purchasing methods - and conduct annual inventory of equipment. For more information on these qualification standards - please visit the United States Office of Personnel Management’s website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• Duties include but are not limited to the following: Conducts detailed analyses of complex function and work processes Obtains and analyzes data for maintenance and repair equipment requests Collects the necessary data to establish the facts and take or recommend action Serves as purchase card holder Serves as a timekeeper Prepares meeting minutes and agendas Prepares various types of correspondence Schedules meetings Conduct annual equipment inventory Presents findings and recommendations and negotiating solutions to disputed recommendations Provides ongoing training and assistance to new and incumbent personnel regarding office policies and procedures Work Schedule: 8:00am - 4:30pm Monday - Friday Virtual: This is not a virtual position
• Position Description/PD#: Admin Support Assistant/PD14025A Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized