Executive Administrative Assistant

Company Overview
Leonard Truck & Trailer is a family-owned and operated dealership specializing in trucks and trailers, established in 1963. We believe that our continued success depends on building trusting relationships with our employees, customers, and industry partners. Our team’s pride and commitment to high standards drive us to excel in the retail trailer and auto/truck sales industry. Job Summary
We are seeking a dynamic and highly organized Executive Administrative Assistant to support our leadership team. This role offers an exciting opportunity to be the backbone of our office operations, ensuring smooth daily functions while providing exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, with the ability to manage multiple tasks efficiently in a fast-paced environment. Duties

• Manage complex calendars, schedule appointments, and coordinate meetings for executives
• Handle incoming calls using multi-line phone systems with professionalism and courtesy
• Greet visitors at the front desk, providing a welcoming experience and directing them appropriately
• Prepare, proofread, and organize correspondence, reports, and documents with keen attention to detail
• Maintain accurate filing systems, data entry records, and office supplies inventory
• Assist with bookkeeping tasks using QuickBooks or similar accounting software
• Support office management tasks including organizing files, managing office supplies, and overseeing general administrative duties

Skills

• Proven experience in office management or administrative support roles with strong organizational skills
• Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Strong typing skills coupled with exceptional proofreading abilities
• Effective phone etiquette and customer service skills for engaging with clients and visitors
• Bilingual abilities are highly desirable to serve diverse clientele effectively
• Experience with multi-line phone systems, data entry, filing, and calendar management
• Knowledge of QuickBooks for bookkeeping and basic financial tasks
• Prior experience as a dental or medical receptionist or personal assistant is a plus
• Ability to handle clerical tasks such as proofreading documents, managing time efficiently, and supporting customer support functions

Join us to be part of a dedicated team that values professionalism, efficiency, and outstanding service. This paid position offers an engaging work environment where your organizational talents will shine while supporting our company’s growth and success.

Pay: $22.57 - $27.59 per hour

Benefits:

• 401(k) matching
• Employee discount
• Health insurance
• Health savings account
• Vision insurance

Application Question(s):

• Do you have an agricultural background?

Experience:

• Executive administrative support: 4 years (Required)

Work Location: In person