Executive Assistant

Title: Full-time Executive Assistant

Compensation: $150,000 annual compensation.

Benefits: This position is year-round and offers paid vacation, holidays and paid sick days. The client will be using a payroll service. A laptop will be provided.

Location: Remote; candidate must be based in California. On-site meetings at Stanford University campus will be required when the client is in California.

Schedule: Monday through Friday with evening and weekend support as needed. The candidate must be comfortable adjusting working hours to align with the client’s U.S.-based time zones across multiple residences. This is a high-level executive support role, and responsiveness outside standard hours is expected for urgent matters and during travel periods.

Duties:

The Executive Assistant will manage the client’s calendar, including international meetings, board commitments, and follow-up action items. They will prepare PowerPoint presentations, documents, and reports, and organize and synthesize communication, including correspondence with research assistants and other stakeholders. The role includes email management, call screening, general communication support, banking assistance, document management, and maintaining organized electronic records. Responsibilities also include coordinating travel across multiple properties, scheduling appointments and services, and supporting personal and office events.

Requirements:

The ideal candidate must have demonstrated experience supporting senior-level executives in high-performance environments such as law firms, investment banks, or search firms, with a strong track record of longevity in prior roles.

This is a high-level executive support role requiring discretion, judgment, and absolute confidentiality. The candidate must be highly organized, detail-oriented, and able to manage competing priorities across multiple time zones. Strong proficiency in PowerPoint and executive document preparation is required, along with the ability to organize and structure communication efficiently, including materials for research assistants and senior stakeholders.

The candidate must be highly tech-savvy, capable of managing multiple devices and supporting remote and multi-location operations. Flexibility to work outside standard business hours is essential, including responsiveness during evenings and weekends for urgent matters or travel periods. The ideal candidate is proactive, reliable, and adaptable, able to anticipate needs and operate independently in a fast-paced environment. This role is best suited for someone committed to long-term executive assistant work in a high-responsibility setting.