Executive Assistant to VP

RELOCATION ASSISTANCE: No relocation assistance availableCLEARANCE REQUIRED FOR START: NoCLEARANCE TYPE: SecretTRAVEL: Yes, 25% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people’s lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation’s history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they’re making history.

Northrop Grumman Aeronautics Systems has an opening for an Executive Assistant to the Vice President of Mission Assurance to join our team of qualified, diverse individuals. This opportunity will be located in Palmdale.

This role will perform a variety of activities in support of the Mission Assurance Leadership team as well as well as executive support to visiting employees as needed.

Position Overview

In this position you will work closely with senior executives, customers, and government representatives, both internally and externally. The ideal candidate will have outstanding verbal and written communication and interpersonal skills; demonstrated ability to interact effectively across all levels of the organization and with outside organizations/customers; the ability to protect and maintain confidentiality; and the ability to execute tasks and projects independently.

To be successful you must be an exceptional team player, proactive, self-motivated, collaborative, well-organized and detail oriented. Must be able to work with minimal supervision. Must provide excellent follow-through, exercise good judgment, demonstrate flexibility and agility, manage schedule conflicts, and prioritize multiple tasks with competing deadlines.

The selected candidate must be able to professionally and effectively communicate both written/verbally with internal and external representatives of all levels, demonstrating tact, diplomacy, discretion, and judgment when conveying and gathering and sharing relevant information.

The selected candidate will be responsible for, but not limited to the following:

• Responsive travel planning and expense report support.
• Calendar/meeting management for executive levels
• Strong/thorough understanding of Company policies for planning/expensing catering, OIE, Indirect, and unallowable policies for diverse meeting support and office supply purchasing needs
• Support a matrixed team (light travel/expense support)
• Ability to attend staff meetings and take notes, capture meeting actions
• Strong MS Office skills:  to include Outlook (expert); PowerPoint and Excel
• Ability to work with all levels of management and their assistants; ability to support multiple leaders within the corporate office and Sector HQ

You’ll be a great fit if you:

• Have a great sense of humor
• Are a self-motivated, collaborative team player who thrives in a fast-paced environment
• Serve as a trusted advisor and work in partnership with others
• Have a demonstrated ability to manage and drive multiple projects to completion
• Have excellent interpersonal skills and can work with all levels of management
• Have exceptional organizational skills and can prioritize work and follow through on commitments
• Exercise good judgement
• Demonstrate flexibility and agility

Basic Qualifications:

• High school diploma/GED and a minimum of 8 years’ experience to include Executive Assistant experience.
• Experience in Microsoft Office (Word, PowerPoint, Outlook, Excel, and SharePoint)
• Demonstrated ability to efficiently coordinate Outlook calendar, meetings, and other events/activities
• Ability to obtain a DoD Secret clearance (last investigation completed within the last 6 years) as well as ability to obtain Special Program Access.
• Ability to work occasional overtime as needed.

Preferred Qualifications:

• Experience supporting international business needs
• Bachelor’s Degree
• Current Secret or Top-Secret Clearance
• Experience in reviewing and editing wri…