Finance Admin Assistant & Office Co-Ordinator

About Mary Wyatt London

Mary Wyatt is an independent fashion brand founded in London, creating dark, contemporary womenswear for those who embrace individuality and self-expression. Since launching in 2016 the brand has grown into a globally recognised e-commerce business with a loyal UK & international customer base and a highly engaged online community. Known for its distinctive aesthetic and strong brand identity, Mary Wyatt sits at the intersection of fashion, music and alternative culture, collaborating with artists, festivals and iconic names across the industry.

Role Overview

We are looking for a highly organised and commercially minded Finance Admin Assistant & Office Co-Ordinator to provide the operational support primarily to Mary Wyatt London but also the founders other company Parliament Tattoo where required. This is a part time role flexible role 16-24 hours per week pro-rata.

Key Responsibilities

Financial Administration

·      Process and manage all incoming and outgoing invoices in a timely and accurate manner.

·      Execute payments and maintain a clear record of all transactions.

·      Track expenditure against budgets, flagging variances to the leadership team.

·      Liaise with the company accountant and assist with information required for VAT returns and year-end accounts.

·      Manage petty cash and expense reconciliation.

HR Support

·      Maintain accurate and up-to-date employee records, contracts, and HR documentation.

·      Coordinate recruitment administration including posting roles, scheduling interviews, and managing onboarding.

·      Support the processing of payroll information in liaison with the external payroll provider.

·      Track holiday, absence, and leave entitlements.

·      Act as a first point of contact for staff HR queries, escalating where appropriate.

Building & Facilities Management

·      Oversee the day-to-day running of the office and studio, ensuring a well-maintained and professional environment.

·      Manage relationships with suppliers, contractors, and service providers (cleaning, maintenance, IT support, utilities, etc.).

·      Oversee lease management, building compliance, and health and safety requirements.

·      Manage office supplies, equipment, and procurement.

·      Coordinate any office moves, refurbishments, or facilities projects.

·      Identify and implement process improvements to increase operational efficiency.

Person Specification

Essential

·      Proven experience in an office management, operations, or senior EA/PA role.

·      Strong financial administration skills — confident processing invoices, payments, and producing reports.

·      High level of numeracy and attention to detail.

·      Experience with HR administration and knowledge of basic employment practices.

·      Excellent organisational skills with the ability to manage multiple priorities simultaneously.

·      Proficient in Microsoft Office (Word, Excel, Outlook) and/or Google Workspace.

·      Discreet, professional, and trustworthy — able to handle sensitive and confidential information.

·      Proactive and solutions-focused with a hands-on attitude.

Desirable

·      Experience working in a fashion, creative business.

·      Familiarity with accounting software (e.g. Xero, QuickBooks, or similar).

·      Experience managing a small team or working in a fast-paced SME environment.

What We Offer

·      A collaborative, creative, and supportive working environment.

·      Competitive salary, commensurate with experience.

·      Staff discount on Mary Wyatt London collections.

To apply, please send your CV and a brief covering letter to [email protected].