Part-Time, Experienced Real Estate Admin Assistant/ Transaction Coordinator – (On site 60616)

Job Description:

Are you a motivated, self-starter with real estate experience looking for a part-time opportunity in the near south Chicago? We are a dynamic real estate agency seeking an organized and detail-oriented Administrative Assistant to join our team. This position offers flexibility and the chance to work with a growing team in a fast-paced real estate environment.

Key Responsibilities:

• Manage the Real Estate transaction process for buyer, seller, landlord and renter clients from start to finish, acting as a point of contact for attorneys, inspectors, other realtors, and lenders.
• Prepare and manage contracts, disclosures, and transaction-related documents with clients and all transaction parties via Dotloop/emails. Upload documents to company systems, and ensure all documents are completed and filed correctly.
• Manage contacts and tasks in the CRM, ensuring accuracy and completeness.
• Prepare and manage listings, marketing materials, and client communications.
• Keep track of important dates and manage the calendar (listing, open houses, contracts, Attorney/Inspection review, appraisal, mortgage contingency, closing), print critical documents for final walkthrough and closing.
• Schedule and coordinate buyer tours, inspection, walk through and manage Top Agent Network buyer profiles/searches.
• Order photography and floor plans, meet with photographers at properties to ensure high-quality images, prepare listing to submit to MLS (Multiple Listing Service), and market listing in social media platforms.
• Execute social media marketing campaigns and update the company website and social media platforms (Instagram, Facebook, Twitter, LinkedIn, Vimeo, YouTube, Google, etc)
• Organize and help facilitate client appreciation events and create/send direct mail to past, current, and prospective clients.
• Assist with day-to-day administrative tasks, including scheduling appointments, coordinating showings, and managing communications with clients.
• Provide general office support, including managing emails, phone calls, and property research
• Handle other administrative tasks as needed to support the team..

Qualifications:

• Previous experience in real estate or a related field is preferred.
• Strong understanding of real estate contracts, processes, and procedures.
• Excellent organizational skills with the ability to prioritize and manage multiple tasks.
• Proficiency with Microsoft Office and Google Suite; experience with real estate software is preferred.
• Ability to work independently with minimal supervision and as part of a team.
• Strong communication skills, both written and verbal.
• Local in the near south Chicago or willing to commute to the area.
• Valid driver’s license and reliable transportations, local in the near south Chicago, 100% office based.
• Must be a reliable self-starter with a positive attitude and a professional demeanor.
• Bilingual in Chinese is a plus.

Compensation: Competitive hourly rate based on experience.

If you are a proactive, detail-oriented individual with real estate experience looking for a flexible, part-time role, we would love to hear from you!

How to Apply: Please submit your resume and a brief cover letter outlining your experience and why you are the ideal candidate for this position.

Equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Part-time

Pay: $20.00 - $24.00 per hour

Work Location: In person