Executive Assistant

Wise is a global technology company, building the best way to move and manage the world’s money.
Min fees. Max ease. Full speed.

Whether people and businesses are sending money to another country, spending abroad, or making and receiving international payments, Wise is on a mission to make their lives easier and save them money.

As part of our team, you will be helping us create an entirely new network for the world’s money.
For everyone, everywhere.

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Job Description

Location: London (Hybrid – In-office requirement 4 days per week)

We’re looking for an Executive Assistant to support our Global Head of Risk and Chief Risk Officer, alongside providing support to members of the Risk Leadership Team. This role will be based out of our London office and will play a critical part in managing schedules, coordinating key meetings, overseeing logistics, and ensuring smooth day-to-day operations.

You will also provide ad hoc support to the broader leadership team and assist in coordinating key team activities.

This is a unique opportunity to work in a fast-paced, global environment, supporting senior leaders in a company that is changing the way money moves around the world.

As a member of the BOSS (Business Operations and Support Services) team, you’re a culture leader and a tactical partner. You own the logistics that keep our leaders focused on our mission, ensuring they are always prepared, effective, and empowered to drive Wise forward.

Your Mission

Executive Partnership & Strategic Support

• Calendar & Inbox Management: Manage complex diaries across multiple time zones; proactively managing inboxes and preparing forward-looking calendars to ensure executive time is utilised for maximum impact.
• Meeting Readiness: Facilitate leadership meetings by ensuring agendas are prepared, correct attendees are present, and briefing documents/pre-reads are distributed well in advance.
• Outcome Tracking: Capture and distribute outcomes and actions from leadership meetings, overseeing project progress and following up to ensure completion.
• Priority Tracking: Proactively identifies stakeholder deliverables and oversees workstreams, strategically protecting calendar space for high-priority strategic work.
• Governance Coordination: Support executive governance activities by coordinating committee meetings, managing pre-reads, tracking actions, and ensuring stakeholders are prepared for key decision-making forums.

Operational & Logistics Excellence

• Travel & Ground Logistics: Plan and support the delivery of complex international travel, including visas, itineraries, and ground transportation.
• Financial Administration: Process expenses and invoices in strict compliance with company policies; partner with Finance BPs to help track and cascade functional budgets.
• Process Improvement: Identify opportunities to improve workflows for your stakeholders and take independent action to implement more efficient systems.
• Workday & People Operations: Manage Workday administration, approvals/signatories, recruitment coordination, and people-related processes on behalf of stakeholders with total discretion.

Event Leadership & Culture

• Event Orchestration: Plan and deliver leadership offsites, Mission Days, and squad socials. This includes venue sourcing, vendor management, and content collaboration.
• Culture Champion: Positively contribute to making Wise a great place to work.
• AI Transformation: Act as a champion for culture change, specifically supporting the team through AI transformation and pioneering new ways of working.

Person Specification (Skills & Abilities)

Qualifications & Experience

• Experience as a Personal Assistant (PA) or Executive Assistant (EA), ideally within a high-growth, global company.
• Proven ability to manage complex calendars and logistics for senior executives.
• Experience handling expense reports and team budgets.
• Familiarity with governance, risk, compliance, or regulated business environments is a plus, but not essential.

Skills & Abilities

• Highly Organised & Proactive: Ability to manage multiple workstreams simultaneously, moving beyond administrative support to active project oversight.
• Clear & Adaptable Communicator: Professional presence when interacting with external guests and internal Wises at all levels.
• Problem-Solving Mindset: A knack for identifying logistical challenges before they arise and resolving them independently.
• Tech-Savvy & AI Re…