Senior Executive Assistant to the CEO

Senior Executive Assistant to the CEO

Location: San Jose, CA
Salary: $125,000 - $165,000 per year
Job Type: Full-Time, Exempt

About Swenson

Swenson is a leading Bay Area real estate development and construction company with more than 100 years of experience developing residential, commercial, mixed-use, hospitality, and institutional projects throughout Northern California.

Position Summary

Swenson is seeking an experienced Senior Executive Assistant to provide high-level support to our CEO. The ideal candidate is a career Executive Assistant with strong real estate, development, construction, or commercial real estate experience and a demonstrated ability to manage complex executive priorities.

Responsibilities

• Manage executive calendar, scheduling, and travel arrangements
• Coordinate meetings, agendas, and executive communications
• Prepare reports, presentations, and correspondence
• Track projects, deadlines, and follow-up actions
• Coordinate with investors, attorneys, consultants, lenders, brokers, and business partners
• Organize confidential documents and information
• Support real estate development, construction, and executive initiatives
• Assist with special projects and strategic business priorities

Required Qualifications

• Minimum 7 years of Executive Assistant experience supporting senior executives
• Experience supporting executives within real estate development, construction, commercial real estate, investment, property management, architecture, engineering, or related industries
• Strong calendar management and organizational skills
• Excellent written and verbal communication skills
• Ability to manage confidential information with discretion
• Advanced Microsoft Office proficiency
• Strong attention to detail and ability to manage multiple priorities

Preferred Qualifications

• Experience supporting a CEO, President, Founder, or business owner
• Familiarity with development projects, acquisitions, entitlements, property operations, or construction activities
• Bachelor’s degree or equivalent professional experience

Compensation & Benefits

• $125,000 - $165,000 annual salary
• Medical, dental, and vision insurance
• Paid time off and holidays
• 401(k) and other company benefits

Schedule

This position generally works standard business hours. Occasional evening and weekend availability may be required to support executive priorities and business needs.

Apply today to join one of the Bay Area’s most respected real estate development and construction organizations.

Pay: $125,000.00 - $165,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• Bachelor’s (Preferred)

Experience:

• Executive Assistant supporting senior executives: 7 years (Required)
• Real estate administrative: 5 years (Required)

Work Location: In person