Senior Executive Assistant

Santa Barbara, California _ Full-Time Employment_

In-Office: Monday–Friday, 8:00 AM–5:00 PM _ Compensation Commensurate with Experience_

Apply: [email protected]

ABOUT ONE805

ONE805, Inc. is a 501(c)(3) nonprofit on a mission that matters deeply. We exist to protect the people who protect us — supporting the mental health, wellbeing, and critical equipment needs of first responders across all twelve Santa Barbara County fire and law enforcement departments.

Founded in the wake of the 2018 Thomas Fire and Montecito mudslides, ONE805 has raised over $8 million in five years, grown to 5,000 donors, and built a peer support programme serving over 1,500 first responders and their families. We have recently launched a capital campaign — the Mental Wellness Endowment — to ensure that first responders across Santa Barbara County are supported in perpetuity.

What makes ONE805 distinct is our commitment to the whole. Many organizations serve a single discipline — fire or law enforcement alone. We believe they work as one, despite the very real cultural differences between them, and that conviction is at the core of everything we do. Our Advisory Board reflects that: twelve county Fire Chiefs and the Santa Barbara County Sheriff, united behind a single mission.

We are a young, lean organization that operates like a start-up — with the discipline, transparency, and accountability of one. Events are how we grow, how we reach the community, and how we build trust with the chiefs and the donors who believe in us. Our current priority is identifying and cultivating mid-level donors in the $50,000–$150,000 range to stabilize both our Endowment campaign and our general operating fund — without inflating our overhead. We are deliberately building a contractor model around our events, grant writing, ticketing, and marketing so we stay nimble and mission-focused at every stage.

We are building something very special for the long term. If you want to be at the heart of it, this is your moment.

THE ROLE

You are the operational backbone of ONE805. This role is not for the faint-hearted.

This is a demanding, full-time, in-office position — Monday through Friday, 8:00 AM to 5:00 PM — with evenings and weekends required around events and donor gatherings. No two days look alike. Ever. You will be pulled in multiple directions at once, asked to switch gears without warning, and expected to hold it all together with professionalism and composure. If you need a predictable, structured routine, this is not the role for you. If you thrive in controlled chaos, read on.

Working directly and daily with Chairman & CEO Kirsten Cavendish Weston-Smith, you will be her most trusted operational partner. Kirsten is a creative, relationship-driven leader — someone who leads with vision, raises funds through the power of her personality, and builds relationships that carry this organization forward. What she needs beside her is someone operationally exceptional: thick-skinned, apolitical, fiercely loyal, and completely unflappable. Someone who holds the structure so she can lead. Someone who finishes what she starts, absorbs pressure without complaint, and makes sure nothing — ever — falls through the gaps.

You will be the person who keeps the wheels on. You will field the unexpected, manage the urgent, and quietly solve problems before they become crises. You will work with strong personalities — Fire Chiefs, Sheriffs, major donors, board members — and you will do it with grace, confidence, and zero drama.

The right person has seen it all before. They don’t rattle easily. They know that in a fast-moving, mission-driven environment, the ability to stay calm, stay loyal, and stay focused is worth more than any credential on a CV.

WHAT YOU WILL DO

Chairman Support & Scheduling

— Own and manage the Chairman’s diary — scheduling with donors, county chiefs, Advisory Board members, Honorary Board members, and all key stakeholders with warmth and precision

— Draft and manage all communications on behalf of the Chairman — donor correspondence, chief outreach, board communications, Honorary Board engagement, and community outreach

— Serve as the trusted first point of contact for the organization’s most important relationships — always professional, always warm, always on brand

— Prepare board meeting agendas, materials, and minutes; manage governance documents and follow-up action items

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