Executive Administrative Assistant Advanced (>6 years)

Hello!

I came across your profile today in our Robert Half database and wanted to see if you are currently open to new opportunities. We work with several Fortune 500 and enterprise clients nationwide.

Currently, I am staffing for:

• Position: Executive Administrative Assistant – Advanced (Contract)
• Location: New York, NY (270 Park Ave)
• Required: Bilingual Spanish (mandatory), experience with Concur and 6+ years of executive support
• Pay Rate: Up to $37/hour (based on experience)

Job Description:

This role supports senior-level executives and investment bankers in a fast-paced environment. The position focuses on managing complex schedules, coordinating high-level meetings and travel, and ensuring day-to-day executive operations run smoothly. You will play a key role in maintaining organization, communication, and efficiency across the team.

Roles and Responsibilities:

• Manage complex and detailed executive calendars
• Screen calls and prioritize communications appropriately
• Coordinate internal and external meetings and logistics
• Arrange domestic and international travel (Concur)
• Organize events, including catering and transportation
• Process invoices and expense reports (T& E)
• Support onboarding/offboarding (equipment, system access)
• Draft high-quality communications across all levels
• Maintain organizational documents (org charts, executive bios)
• Assist with spreadsheets, presentations, and meeting materials

Required Qualifications:

• Bilingual Spanish (required)
• 6+ years of executive administrative experience
• Strong calendaring, travel, and expense management skills
• Experience with Concur and Microsoft Office tools
• Ability to handle multiple priorities in a fast-paced environment

TalentMatch ®

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