Executive Assistant

Company Overview
Leonard Truck & Trailer is a family-owned and operated dealership specializing in trucks and trailers, established in 1963. We believe that our strength and continued success depend on building trusting relationships with our employees, customers, and industry partners. Our team’s pride and commitment to high standards drive us to excel in the retail trailer and auto/truck sales industry.

Job Overview
We are seeking a dynamic and highly organized Executive Assistant to support our leadership team. This role offers an exciting opportunity to be the backbone of our office operations, ensuring seamless administrative functions while fostering a positive and efficient work environment. The ideal candidate will bring energy, professionalism, and a proactive approach to managing daily tasks, calendar coordination, and communication.

Duties

• Manage complex calendars, schedule appointments, meetings, and travel arrangements for executives with precision and efficiency
• Assist with special order inventory and vendor relationships
• Handle incoming calls using multi-line phone systems, demonstrating excellent phone etiquette and customer service skills
• Prepare, proofread, and edit correspondence, reports, and presentations with attention to detail and accuracy
• Organize files, data entry, and maintain records using Microsoft Office Suite, Google Workspace, and other office management tools
• Support bookkeeping tasks such as invoicing, expense tracking, and basic QuickBooks data entry to ensure financial accuracy
• Assist with office management duties including front desk responsibilities, greeting visitors, managing office supplies, and overseeing clerical tasks
• Provide personal assistant support as needed, including calendar management and task prioritization for busy executives

Qualifications

• Proven experience as an executive assistant or in a similar administrative role with office management responsibilities
• Farm, Ranch, Ag back round is a plus.
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel PowerPoint), Google Workspace, and data entry skills
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
• Experience with office equipment such as multi-line phone systems and front desk operations is preferred
• Knowledge of bookkeeping software like QuickBooks or similar tools is a plus
• Exceptional communication skills including phone etiquette, proofreading abilities, and customer support experience
• Prior experience in medical or dental receptionist roles or personal assistant positions will be considered advantageous

Join our team to become an integral part of a company that values dedication, professionalism, and proactive support. We’re committed to fostering a positive work environment where your organizational talents can shine!

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k) matching
• Employee discount
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person