Executive Assistant

Job Summary
Lady R Bistro is looking for a highly organized and proactive Executive Assistant to support daily operations, administration, catering sales, event coordination, financial tasks, marketing, and business development. This role requires excellent follow-through, strong communication skills, QuickBooks experience, and the ability to manage multiple priorities in a fast-paced culinary environment.

The ideal candidate is professional, resourceful, confident, and comfortable representing the Chef and brand with clients, media, community partners, and business leaders. This is a great opportunity for someone who loves food, hospitality, wellness, and helping an established culinary brand expand its reach.

Duties

Operations & Administration

• Manage and coordinate calendars
• Coordinate meetings and events
• Handle administrative tasks
• Create SOPs and systems
• Maintain client databases
• Organize contracts and documents

QuickBooks & Financial Support

• Create and send invoices
• Track accounts receivable
• Follow up on outstanding invoices
• Enter expenses
• Reconcile transactions
• Prepare reports for accountant/bookkeeper

Catering Sales & Event Coordination

• Respond to catering inquiries
• Create proposals and quotes
• Prepare contracts
• Conduct venue walkthroughs
• Follow up on leads
• Increase catering sales
• Maintain event calendar

Marketing & Public Relations

• Pitch cooking segments to television stations
• Schedule cooking demos
• Secure food festival appearances
• Coordinate speaking engagements
• Build relationships with media outlets
• Submit award applications
• Manage community partnerships

Brand Representation

• Attend networking events
• Represent Lady R Bistro/ Chef Rosie O’Connor professionally
• Speak confidently with clients and organizations
• Build relationships with chambers, nonprofits, and corporations
• Follow up on partnership opportunities

Business Development

• Generate new catering leads
• Develop corporate wellness opportunities
• Build relationships with manufacturing companies
• Create sponsorship opportunities
• Identify revenue-generating partnerships
• Help secure meal prep accounts

Preferred Qualifications

• 3+ years Executive Assistant experience
• Strong QuickBooks experience
• Catering or hospitality experience
• Event planning background
• Sales and business development experience
• Exceptional written communication skills
• Experience writing proposals and contracts
• Social media and marketing knowledge
• Public speaking confidence
• Familiarity with Food Network, culinary events, or chef brands
• Ability to travel locally for events and networking

Personality Traits

• Self-starter
• Extremely organized
• Thick skin
• Professional
• Positive attitude
• Resourceful
• Excellent follow-through
• Comfortable speaking with CEOs, media, and community leaders
• Loves food, hospitality, and wellness

Ideal candidate will also have knowledge and a strong skillset working with:

• Canva / Word Press experience
• Social media management
• CRM experience
• Grant writing
• Sponsorship sales
• Podcast booking
• Public relations contacts

We value energetic professionals who are eager to contribute their skills in a vibrant work environment!

Pay: $25.00 per hour

Application Question(s):

• Will you be able to reliably commute to Menifee, CA and event locations?

Experience:

• Executive administrative support: 2 years (Preferred)

Work Location: In person