Executive Assistant to CEO

Job Summary WHO ARE WE? Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com.

WHO ARE YOU? Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!

THE JOB Passionate and motivated. Forward-thinking, inquisitive, and committed. We are looking for an experienced, high-level Executive Assistant for an Artist Management company within Live Nation.

THE ROLE We are looking for an experienced, high level Executive Assistant for an Artist Management company within Live Nation. Applicants must have strong attention to detail, solid knowledge of basic business practices, and excellent oral and written communication. Ideal candidates will excel in a fast-paced environment while supporting strong personalities.

Travel Requirements: May require travel up to 1 to 2 times per month

What This Role Will Do

• Executive administrative responsibilities - manage business calendar, schedule internal and external meetings, submit expense reports, coordinate travel
• Act as a point of contact for internal team, clients, and external partners - responsible for information flow, coordination of logistics for meetings, execution of organizational responsibilities as needed
• Prepare correspondence and reports; drafts correspondence from rough notes; research issues and activities; assists in the creation of presentations; maintains confidential and administrative files
• Receive, screen, and follow-up all communications via phone, email, and mail
• Prepare extensive domestic and international travel arrangements including air, hotel and transportation reservations, mileage programs and upgrades with the ability to make frequent and last-minute changes
• Attend and participate in company meetings, shows/events, as on-site support, and a representative of the company, as required
• Purchases supplies for meetings and authorize payment for travel, training, professional memberships, subscriptions, and to vendors and service providers
• Coordinate with other executive assistants to support other executives as needed
• May provide administrative support and assistance with special projects for staff in other companies within CEO’s span of control

What This Person Will Bring

• 1 to 2 years of experience, preferably within the Music Industry with previous assistant experience
• Exceptional attention to detail, excellent organizational and analytical skills, and the ability to prioritize and multitask in a fast-paced environment.
• Familiarity with social media platforms, Instagram, Twitter, Facebook, YouTube, TikTok, Soundcloud, etc.
• Proficient in Outlook, Google Suite, Apple Calendar, MS Word, MS Excel, and Google Docs and Sheets
• Maintain confidentiality in handling and processing confidential information and data
• Work with accuracy and speed to meet strict deadlines
• Make sound decisions within established guidelines
• Analyze complex issues and develop and implement appropriate responses
• Use initiative and exercise independent judgment
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner
• Organize own work, set priorities, and meet critical time deadlines
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Benefits & Perks Our motto is ‘Taking Care of Our Own’ through our pillars of benefits:

HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts …