Executive Assistant

About Us Korn Ferry is a global consulting firm that powers performance. We unlock the potential in your people and unleash transformation across your business - synchronizing strategy, operations, and talent to accelerate performance, fuel growth, and inspire a legacy of change. That’s why the world’s most forward-thinking companies across every major industry turn to us - for a shared commitment to lasting impact and the bold ambition to Be More Than .

Headquartered In Los Angeles, Our Over 9,000 Colleagues Globally Serve Clients In More Than 50 Countries. We Offer Five Core Capabilities That Span The Full Talent Lifecycle

• Organizational Strategy
• Assessment and Succession
• Talent Acquisition
• Leadership Development
• Rewards and Benefits

Job Description Using organisational knowledge of procedures, the Executive Assistant provides administrative support to managers and colleagues, from varied levels, for Korn Ferry. The position is responsible for coordinating calendars, travel schedules, on-site services and prepare expense reports. As a central point of contact, the role must ensure high quality of customer service to both internal and external clients and visitors.

The ideal candidate will possess administrative operations experience and have the ability to work independently yet take direction from managers. The candidate must be well- organised, a self-starter, flexible and resourceful. The role requires initiative and organisational skills to represent Korn Ferry in a professional and polished manner with the goal to ensure a high degree of client satisfaction, both internally and externally. Experience in a professional office environment is required as well as strong technical skills. Core competencies required to excel in this role are quality control, attention to detail, ability to prioritise, communication, problem solving, adaptability and empathy.

Primary Responsibilities Office Support

• Serve as central point of contact for administrative enquiries and for consultants to access specialised services including graphics, production, and operations. Use knowledge of corporate resources and strong internal relationships to work efficiently
• Coordinate travel schedules, both domestic and international for consultants, preparing a detailed itinerary prior to departure
• Assist with other administrative / operational duties such as file maintenance, photocopying, scanning, mailings, trouble shooting and meeting planning
• Update the distribution list and coordinate regular mailings
• Flag related issues with manager
• Support other colleagues when possible and needed (i.e. providing coverage for other administrative assistants) providing timely answers to requests

Meeting Support

• Maintain calendars including internal meetings, conference calls involving multiple time zones, setting virtual meetings, and client meetings, ensuring IT equipment is set up and coordinate materials, supplies and catering as required
• Support on site activities related to employee orientation

Business Support

• Collaborate with consultants and accounting to open projects and follow up on receivables as needed
• Prepare and submit regular and accurate expense reports and reconcile statements
• Code and submit invoices, prepare check requests
• Prepare/save regular timesheets, showing utilization time allocated to engagements
• Use utmost discretion and professionalism when working with confidential information
• Update business development database as instructed
• Compile, prepare, edit and format various reports, presentations and business documents, and analyses data and information from identified sources within prescribed guidelines and procedures

Education, Experience, & Other Qualifications

• Candidates must be either educated to degree level or have equivalent qualifications / or demonstratable work experience in the EA/administration field
• Excellent PowerPoint skills with high proficiency in the Microsoft Office suite (Outlook, Word and Excel)
• Relevant experience of supporting leaders and senior professionals within a Professional Services environment
• Working knowledge of HCM / SAP / Salesforce
• Office machines skills required for printers/photocopiers, binding machines, mailing equipment,
• Strong computer and Internet research skills related to administrative work
• Client management/service experience preferred
• Demonstrated track rec…