Executive Assistant / Assistant Team Leader (Operations & Recruiting)

Join One of Southern California’s Fastest Growing Real Estate Leadership Teams

Do you thrive in fast-paced environments where every day is different? Are you incredibly organized, proactive, and passionate about helping people succeed?

Keller Williams Hollywood Hills is looking for an exceptional Assistant Team Leader to work directly alongside our CEO and leadership team.

You will become the operational backbone of one of the most dynamic real estate organizations in Los Angeles. You will support recruiting, agent success, leadership initiatives, events, marketing coordination, and day-to-day operations.

If you’re someone who naturally takes ownership, anticipates problems before they happen, and enjoys wearing many hats, we’d love to meet you.

What You’ll DoExecutive & Leadership Support

• Work directly with the CEO and leadership team
• Manage priorities, projects, and follow-up items
• Keep leadership organized and accountable
• Coordinate meetings and calendars
• Prepare presentations and meeting materials
• Take notes during leadership meetings and ensure action items are completed

Recruiting & Growth

• Serve as the first point of contact for prospective agents
• Conduct phone screenings and recruiting follow-up
• Schedule recruiting appointments
• Maintain recruiting databases and pipelines
• Coordinate recruiting events and office tours
• Help create an exceptional first impression for every recruit

Agent Success

• Conduct regular check-in calls with agents
• Help resolve questions and coordinate support with internal departments
• Build strong relationships with agents throughout the office
• Assist with agent onboarding and retention initiatives
• Ensure every agent feels supported and connected

Office Operations

• Coordinate office meetings, trainings, and events
• Manage calendars, Zoom meetings, and communication
• Organize recurring leadership meetings
• Assist with special projects and company initiatives
• Help improve systems and operational efficiency

Marketing & Communications

• Coordinate internal communications
• Assist with social media content and scheduling
• Help promote office events and trainings
• Capture content during meetings and events
• Work closely with the marketing team on office initiatives

Experience We’re Looking For

Preferred qualifications include:

• 2+ years of administrative, operations, recruiting, executive assistant, or project coordination experience
• Real estate experience is a plus but not required
• Experience supporting executives or leadership teams
• Excellent organizational and time management skills
• Strong customer service background
• Experience managing multiple projects simultaneously

Technology Experience

Experience with any of the following is a plus:

• Google Workspace
• Microsoft Office
• Canva
• Zoom
• Docusign
• CRM platforms
• ChatGPT and AI productivity tools
• Social media platforms

Why Keller Williams Hollywood Hills?

At Keller Williams Hollywood Hills, we’re building more than a brokerage—we’re building a community of high-performing real estate professionals committed to growth, collaboration, and excellence.

You’ll work directly with experienced leadership, gain exposure to every aspect of running a successful brokerage, and have the opportunity to make a meaningful impact on hundreds of agents and clients.

This role offers tremendous opportunity for professional growth and leadership development.

Position Details

• Full-Time
• In-Person
• Keller Williams Hollywood Hills
• Competitive salary based on experience
• Opportunities for growth and advancement

To Apply

Please submit your resume along with a brief cover letter explaining why you’re excited about this opportunity and what makes you an exceptional fit for this role.

Pay: $65,000.00 - $72,000.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person