Senior Administrative Assistant/Executive Assistant

Laurel Group is a premier landscape design/build firm, located on the prestigious North Shore of Long Island, in historic Huntington Village and in the Hamptons. Laurel Group is a family of companies, specializing in, designing, and building sophisticated residential/commercial landscape projects, trend forward outdoor living design and luxury furnishings, platinum level landscape maintenance, and tennis & sport court construction and maintenance. We pride ourselves on having earned the reputation as one of the finest firms on Long Island, with over 30 years of professional experience. Laurel Group creates an environment in which the highest standards are satisfied without sacrificing quality or personal touch.

Summary

The Senior Administrative Assistant provides high-level administrative support and serves as the key liaison between the CEO, employees, clients, vendors, business partners, and community organizations. This role manages scheduling, communications, projects, and confidential matters.

Duties and Responsibilities

· Manage the CEO’s calendar, appointments, meetings, travel, and special events.

· Serve as gatekeeper for the CEO’s time, ensuring priorities and schedules are effectively managed.

· Coordinate communications between the CEO and internal departments, clients, vendors, and external partners.

· Draft and manage correspondence, reports, presentations, agendas, and meeting materials.

· Track projects, deadlines, action items, and follow-up activities to ensure timely completion.

· Maintain organized records, files, and administrative systems.

· Anticipate needs, resolve administrative challenges proactively, and support strategic initiatives.

· Handle confidential information with professionalism, discretion, and sound judgment.

· Responsible for purchasing and maintaining inventory of office supplies.

· Other duties as assigned.

Qualifications

· Bachelor’s degree preferred.

· Minimum 5 years of administrative support experience, preferably supporting C-Level executives.

· Exceptional organizational, time-management, and multitasking abilities.

· Outstanding written, verbal, and interpersonal communication skills.

· Strong attention to detail, professionalism, and customer service orientation.

· Ability to work independently, manage competing priorities, and meet deadlines in a fast-paced environment.

· Proven ability to maintain confidentiality and exercise sound judgment.

· Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint).

· Experience with CRM systems required. (Aspire and/or EOS experience preferred)

· Experience in landscaping, construction, design, or related industries is a plus.

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Work Location: In person