Executive Assistant To The Chief Executive Officer

Tic Solutions is currently recruiting for an Executive Assistant at our Irvine, CA location.

This position is an advanced level position that provides comprehensive and administrative support to a member of the Executive Leadership Team (ELT). The Executive Assistant will enhance effectiveness and efficiency of the executive member by proactively supporting the administrative tasks required, balancing demands of their time, and utilizing extensive administrative expertise to best support the management of critical tasks and information. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Role Description This is a full-time, on-site role based in Irvine, CA for an Executive Assistant to the Chief Executive Officer. The Executive Assistant will manage the CEO’s complex calendar, coordinate appointments, arrange travel, and organize meetings, including preparing agendas, presentations, and meeting materials. The role includes handling confidential correspondence, screening and prioritizing communications, and acting as a professional point of contact between the CEO and internal and external stakeholders. The Executive Assistant will support executive projects, track action items, prepare reports, and help ensure timely follow-up on key initiatives. Additional responsibilities include organizing events and executive engagements, maintaining accurate records and files, and providing general administrative support to help the CEO operate efficiently in a fast-paced industrial services environment.

Qualifications

• Strong executive-level administrative skills, including calendar management, travel coordination, meeting planning, and document preparation.
• Excellent written and verbal communication skills, with the ability to draft, proofread, and edit professional correspondence and presentations.
• Must have public company experience
• High level of organization, attention to detail, and time management, with the ability to prioritize multiple tasks and meet deadlines.
• Advanced proficiency with office productivity tools (e.g., Microsoft Outlook, Word, Excel, PowerPoint, and videoconferencing platforms).
• Demonstrated ability to handle confidential information with discretion and sound judgment.
• Proven experience supporting senior executives or C-suite leaders, ideally in an industrial, engineering, or technical services environment.
• Strong interpersonal skills and professionalism when interacting with internal teams, customers, and external partners.
• Ability to work independently on-site, anticipate needs, and proactively solve problems in a fast-paced setting.
• Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent combination of education and relevant experience.
• Familiarity with asset integrity, industrial services, or the testing, inspection, and certification (TIC) sector is an asset.
• A post-secondary degree in Business Administration, or a combination of education and experience;
• Minimum of 10 years of related experience supporting C-level executives;
• Paralegal experience or training would be considered an asset;
• Experience supporting executives within a public company is a must.