Executive Assistant to the President

Our client, a New York-based family office investing across public and private markets, is seeking an Executive Assistant to directly support the firm’s President.

This is a NYC-based role with 3-4 days/week on-site.

Responsibilities:

• Manage a complex and ever-changing calendar, scheduling internal and external meetings, calls, appointments, and events

• Coordinate domestic and international business and personal travel, including flights, hotels, ground transportation, and detailed itineraries

• Serve as a trusted gatekeeper and point of contact for internal and external stakeholders

• Attend meetings as needed, take notes, maintain records of key discussions, and help track follow-up items

• Prepare materials for meetings and assist with ongoing correspondence and communication

• Manage incoming calls, emails, and requests, exercising sound judgment and discretion

• Coordinate with external advisors, service providers, and other business contacts

• Assist with special projects and provide general administrative support to help keep the executive organized and operating efficiently

Candidate Qualifications:

• Bachelor’s degree required

• 5-10+ years of experience supporting a Founder, President, Principal, or other senior executive

• Experience working in a family office, investment firm, professional services environment, or similarly high-touch setting is preferred

• Exceptional organizational skills and attention to detail

• Strong written and verbal communication skills

• Ability to manage multiple priorities, maintain confidentiality, and operate with a high degree of professionalism

• Proactive, resourceful, and capable of anticipating needs before they arise

• Advanced proficiency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint