Admin Support Assistant

Summary

This position is located at the VA San Diego Healthcare System and provides administrative support services to the Chief of Admin/Accreditation Section, Engineering Service. The Administrative Support Assistant is responsible for administrative functions that support all Sections within the Engineering Service and is the central hub for engineering administration serving a vital role providing administrative assistance in purchasing, timekeeping, budget, and other administrative functions.

Learn more about this agency

This job is open to

The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency

ALL US CITIZENS DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (5 CFR 337.205) for this occupation.

Duties

Duties include but are not limited to the following:

• Conducts detailed analyses of complex function and work processes
• Obtains and analyzes data for maintenance and repair equipment requests
• Collects the necessary data to establish the facts and take or recommend action
• Serves as purchase card holder
• Serves as a timekeeper
• Prepares meeting minutes and agendas
• Prepares various types of correspondence
• Schedules meetings
• Conduct annual equipment inventory
• Presents findings and recommendations and negotiating solutions to disputed recommendations
• Provides ongoing training and assistance to new and incumbent personnel regarding office policies and procedures

Work Schedule: 8:00am - 4:30pm Monday - Friday
Virtual: This is not a virtual position.
Position Description/PD#: Admin Support Assistant/PD14025A
Relocation/Recruitment Incentives: Not authorized
Critical Skills Incentive (CSI): Not approved
Permanent Change of Station (PCS): Not authorized

Requirements

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Physical Requirements: The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, and private or commercial vehicles. The work area is adequately lighted, heated, and ventilated. Occasional travel may be required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver’s licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See “Required Documents” below for details.

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/02/2026.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would …