Executive Assistant

COMPANY OVERVIEW

Equation 2 Success is a high-growth education company dedicated to revolutionizing education. We serve underrepresented communities through consulting, Skoolturf Educators, Skoolturf kids, reaching individuals across 50 states and demonstrating innovative math teaching and learning practices. As we continue our growth trajectory and prepare for the next phase of organizational development, we seek exceptional leadership to guide our strategic evolution.

POSITION SUMMARY

As the Executive Assistant to the Executive Leadership Team, you will play a crucial role in supporting the Executive Leadership Team in managing day-to-day operations and driving strategic initiatives. This role requires a proactive and detail-oriented professional who can navigate a dynamic and fast-paced environment. You will manage competing priorities with grace, anticipate needs before they arise, and bring polish and professionalism to everything you touch. Work will be primarily remote with some travel. The executive assistant may occasionally travel to and from meetings within the greater Los Angeles area. 

The ideal candidate resides in the greater Los Angeles area with a form of transportation.

Responsibilities:

Calendar Management:

• Coordinate and manage the Executive Team’s calendar, scheduling meetings, appointments, and travel arrangements.
• Anticipate scheduling conflicts and proactively resolve them to ensure efficient use of the Executive Team’s time.

Project Management & Coordination

• Support the planning, execution, and monitoring of multiple education projects and school partnerships
• Maintain detailed project timelines, task lists, and workback schedules
• Track deliverables and ensure deadlines are met across teams
• Assist in preparing meeting agendas, presentations, materials, and follow-up note

Communication:

• Serve as the primary point of contact between the Executive Leadership Team and internal/external stakeholders, including partner schools, districts, and collaborating organizations.
• Draft, proofread, and edit correspondence, reports, and presentations on behalf of the Executive Leadership Team

Meeting Coordination:

• Prepare meeting agendas, documents, and presentations.
• Attend and document key meetings, ensuring follow-up actions are tracked and executed.

Marketing & Social Media Support

• Manage and maintain the social media content calendar, coordinating scheduled posts across platforms in alignment with campaign goals and brand voice
• Assist in the creating and formatting of marketing materials including flyer, newsletters, email campaign, and promotional content
• Beautify and polish presentations, pitch decks, and executive-facing documents to ensure a professional, on-brand appearance
• Collaborate with the marketing team or Executive Leadership Team to support the execution of campaigns, events, and communications initiatives

Project Support:

• Assist in the planning and execution of strategic projects and initiatives led by the Executive Leadership Team
• Conduct research and compile information as needed for various projects

Administrative Support:

• Manage office supply inventory, anticipate needs and place orders to prevent shortages
• Process expense reports, invoices, and other administrative tasks

In-Person Meeting Support: 

• Assist with planning and coordinating logistics for occasional in-person meetings
• Travel to designated locations for on-site support as needed

Office Management: 

• Ensure a clean, organized, and professional work environment for our internal team and Peerspace guests
• Manage and maintain Peerspace listing, ensuring all information is accurate, up to date, and complete so prospective guests have everything needed to book with confidence

Additional tasks may be assigned

Preferred Qualifications:

• Associates degree or Bachelor’s degree in Business Administration, Education, or a related field. (Required)
• 2+ years of experience in an executive assistant or similar support role
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite, Google Workspace, Canva and other relevant software
• Experience with social media platforms and content scheduling tools is a plus
• Comfortable with design tools such as Canva for creating and formatting marketing materials
• Ability to handle sensitive and confidential information with discre…