Executive Assistant

Executive Assistant (Assistant to the President)

THIS IS NOT A REMOTE OPPORTUNITY

Ross Construction Management (RCM) is looking to hire an executive assistant to the President of the organization. This assistant will be responsible for providing support to the President on a daily basis, helping to alleviate the demand of project management, allowing for more time to be devoted to business development. The ideal candidate will be reliable, efficient, detail oriented and can think multiple steps ahead of a given task. Initiative and a self-starting drive are a must. The functions listed below are an accurate range rather than an exhaustive list of duties and qualifications necessary for the role. As such, additional responsibilities may be asked of the executive assistant, however, the information listed here should suffice a realistic job preview.

Essential Duties & Responsibilities (including but not limited to)

•Become knowledgeable in the services and standard practices of RCM to make informed decisions on the job

•Provide assistance to President on various project-related needs by meeting with President on a routine cadence and action planning tasks to facilitate the progression of projects

•Prepare proposals, project communications, project updates, contracts, and other pertinent project documents

•Manage and maintain President’s schedule, assisting with the coordination and scheduling of onsite construction project meetings, client board meetings, etc.

•Prepare meeting agendas for President to review with clients

•Assist President with email correspondences with clients, contractors, and stakeholders

•Assist with project billing verification, approval, and submission in a timely manner

•Support the management of President’s project portfolio, spanning 10-20 projects at a time

•Liaison between President and other members of the RCM team to facilitate effective communication

•Assist with the coordination of meetings between President and members of the project management team to address questions and issues

•Assist in the coordination and scheduling of company social and marketing events

•Assist with picking up company-catered lunches on various occasions

Required Qualifications Knowledge

•Administrative (e.g., word processing, managing files and records, workplace terminology, etc.)

•Customer and Personal Service

•Computers and Electronics

•Communications and Media

•Basic mathematics (arithmetic and algebra)

•Public safety and security

•Telecommunications

Skills

•Proficiency in Microsoft Office (specifically Excel, Word, Outlook, and PowerPoint)

•Proficiency with One Drive/Share Point and various other cloud storage services

•Active Listening

•Reading Comprehension

•Service Orientation

Abilities

•Conflict resolution

•Information ordering

•Problem sensitivity

•Critical thinking

•Problem solving

•Deductive reasoning

•Inductive reasoning

•Oral comprehension

•Oral expression

•Visualization

•Written comprehension

Other

•Possess a reliable method of transportation

•Rare instances of travel for job site meetings, etc. (~5%)

Input XII as your answer for “Pick a number”

Preferred Qualifications

Knowledge

•Building and construction knowledge (materials, methods, tools, etc.)

Skills

•Advanced proficiency in Microsoft Office (specifically Excel, Word, Outlook, and PowerPoint

•Proficiency with BuilderTrend application

•Proficiency with project management software

Work Style Requirements

•Integrity – be honest and ethical

•Dependability – be reliable, responsible, and dependable

•Attention to detail – be careful about detail and thorough in completing work tasks

•Leadership – be willing to take lead, take charge, and offer opinions and direction

•Initiative – be willing to take on responsibilities and challenges

•Stress tolerance – be able to accept criticism and ambiguity, and handle high-stress situations in a calm manner

•Self-control – be able to maintain composure, keep emotions in check, control anger, and avoid aggressive behavior in highly difficult situations

•Persistence – be able to remain persistent in the face of obstacles

•Cooperation – be pleasant with others on the job and display a good-natured, positive attitude

•Achievement/effort – be able to establish and maintain personally challenging achievement goals and exert effort toward mastering tasks and seeking out opportunities for growth

Education & Experience

•Ass…