Lead Executive Assistant

Who you are

• 3+ years professional experience in a business operations role
• Work tactically, quickly and efficiently to support senior leadership
• A proven problem solver and able to make creative, forward-looking decisions
• Excellent Microsoft Excel and Powerpoint skills (as well as Google Sheets and Google Slides)
• Excellent project management skills
• Excellent communication skills and ability to manage complex projects with many cross-functional stakeholders
• Ability to work with executives and senior stakeholders
• Advanced verbal and written communication skills in English are required

What the job involves

• The role of the Business Operations and Executive Assistant Lead is to optimize business operations, support Executive Team member(s) and their teams in a variety of functional areas. Your role as the Lead, Business Operations will be to work with Executive Leadership to drive strategic and scalable growth
• Organize and manage complex calendars for Executive Team member(s)
• Assist with travel arrangements and monthly expense reporting
• Coordinate meeting preparation and compile and distribute thorough meeting notes with clear action items and owners
• Prepare and distribute reports and provide administrative support for all business review meetings
• Trained to use Procore to explore improvement areas, capture high level action planning items, and tracking regional impact on department initiatives
• Host office hours for Executive Team member(s) and leadership team around member experience initiatives
• Collaborate with the HR team to ensure needs are met and internal approval processes, signatures, and local document management are being followed
• Lead team communications for Executive Team member(s), plan regional connection moments, communication channels and All Hands preparing agenda, deck, and recognition
• Control and assign the leadership T&E budget
• Collaborate with Executive Leadership and cross-functional teams on ad hoc projects
• Coordinate and deliver local directorship obligations across entity level admin, notary requirements, mailing, and meeting tracking
• Oversee company-level reporting, qualitative and quantitative mechanisms to facilitate actionable processes and solutions, and develop territory level KPIs
• Engage with teams to provide specific operational projects for Executive Team member(s)’ portfolio and program-level leadership support when needed
• Manage cross-functional projects or initiatives; bring together important stakeholders and help drive decisions

Benefits

• Health and dental insurance
• Free breakfast everyday
• Flexible working hours
• Work from home opportunities