Personal/Executive Assistant for 2 Entreprenuers

Personal AssistantJob Overview

We are looking for a reliable, organized, and down-to-earth Personal Assistant to support two entrepreneurs with multiple companies. In this role, you will work directly with the company’s principals to help keep day-to-day business operations, property logistics, and personal affairs on track. The principals are currently juggling local residential property projects and complex legal matters.

This isn’t a rigid corporate desk job. It’s a varied, adaptable role for someone who is trustworthy, handles sensitive details with ease, and is great at bringing order to a busy environment. We are flexible on scheduling—the position could range from full-time to part-time depending on our current needs and workload.

What You’ll Be Doing

• Paperwork & Filing: Keep our digital and physical files organized. You’ll use Microsoft OneDrive and Google Drive to manage and sort through mail, legal correspondence, separation documents, and property records so everything is easily accessible.
• Expense Tracking: Handle simple data entry and bill-paying using QuickBooks and Google Sheets to keep track of legal costs and property project expenses.
• Property & Project Support: Act as a casual point of contact for local tradespeople, suppliers, and project vendors. You’ll help pass along info, check in on site progress, and coordinate day-to-day logistics to keep property improvements moving forward smoothly.
• Local Errands: Handle standard day-to-day errands around town, like dropping off documents at city or legal offices, coordinating household services, or picking up project supplies.

What We’re Looking For

• Some Experience: A couple of years of experience doing admin, office work, or assistant tasks. If you’ve worked around real estate, property management, or legal setups before, that’s a plus.
• Tech Basics: Comfortable using Microsoft OneDrive for cloud file management, Google Workspace (Docs, Sheets), and basic expense tracking in QuickBooks.
• Trustworthy & Discreet: You’ll be handling personal separation and financial paperwork, so being someone who respects absolute privacy is incredibly important.
• Local & Mobile: You need to be based in the Goleta/Santa Barbara area, have a reliable car, and a clean driving record for running errands and visiting local property sites.
• Good Communication: Easy to talk to, clear in your emails, and comfortable chatting with everyone from attorneys to field crews.
• Flexibility & a Helpful Attitude: We are looking for someone adaptable. You should be someone who naturally enjoys organizing things, doesn’t mind rolling up their sleeves to help with a mix of tasks, and is happy to pivot when plans change.

Schedule & What to Expect

• Hours & Availability: We are flexible for the right person. The position could range from full-time to part-time depending on how our project phases and administrative workload shift over time.
• The Environment: You will work directly with the owners in a straightforward, collaborative environment, getting a front-row seat to how real estate investments and property projects are managed from the ground up.

Pay: $22.00 - $30.00 per hour

Work Location: Hybrid remote in Goleta, CA 93117