Executive Assistant to the CEO

Executive Administrative Assistant to the CEO

Campsite Brewing Co.Location: Covina, CA

Reports To: CEO

Schedule: Part-Time (28-32 hours/week) Four Days Per Week 9:00 AM – 5:00 PM

Compensation: $30.00 – $33.00 per hour, depending on experience

About Campsite Brewing Co.

The ownership of Campsite Brewing Company set out to create an environment where people not only want to come to eat and drink, but one where people want to work. We believe it is the responsibility of a business to cultivate a culture that empowers its staff, is dedicated to their personal and professional growth, and lifts up the local community. At Campsite Brewing Co. we value excellence, transparency, sustainability and connection. We are looking for team members that share these values and are excited to grow our organization alongside us.

Position Summary

The Executive Administrative Assistant serves as a trusted partner to the CEO, providing high-level administrative support, project coordination, and organizational management across multiple business functions.

This role is ideal for someone who enjoys creating structure, staying organized, solving problems, and helping leaders operate more efficiently. The successful candidate will be proactive, detail-oriented, professional, and capable of managing confidential information with discretion.

This position plays an important role in helping the CEO focus on strategic priorities while ensuring day-to-day administrative responsibilities, communication, and follow-through are handled effectively.

Essential ResponsibilitiesExecutive Support

• Manage and maintain the CEO’s calendar, appointments, and meeting schedule.
• Coordinate meetings, prepare agendas, organize materials, and track follow-up items.
• Draft and edit professional correspondence, reports, presentations, and communications.
• Screen and prioritize incoming communications and requests.
• Maintain organized electronic and physical filing systems.
• Assist with travel planning, reservations, and logistics when needed.

Project & Operations Coordination

• Track ongoing projects and initiatives across departments.
• Monitor deadlines, action items, and follow-up commitments.
• Assist with preparation of leadership meeting materials and executive reporting.
• Coordinate communication between leadership team members and ownership.
• Support implementation and organization of company initiatives and strategic projects.
• Assist in design and execution of print materials.

Administrative & Human Resources Support

• Assist with onboarding paperwork, personnel files, and training documentation.
• Maintain confidential employee records and administrative documents.
• Support scheduling of interviews, meetings, and training sessions.
• Assist with preparation and organization of employee communications and documentation.

Financial & Vendor Administration

• Organize invoices, contracts, subscriptions, and business records.
• Assist with vendor communication and administrative follow-up.
• Support administrative reporting and document management.

Guest & Community Support

• Assist with special guest requests, VIP experiences, and community partnerships as directed.
• Support administrative aspects of private events and company initiatives.
• Represent Campsite Brewing Co. professionally in all interactions.

QualificationsRequired

• Minimum 2 years of administrative, executive assistant, office management, or related experience.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and confidentiality.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail) and Microsoft Office.

Preferred

• Hospitality, restaurant, brewery, hotel, or events industry experience.
• Experience supporting executives, business owners, or senior leadership.
• Familiarity with systems such as Toast, Tripleseat, R365, Asana, or similar business software.

Key Competencies

• Organization and attention to detail
• Initiative and proactive problem-solving
• Professional communication
• Confidentiality and trustworthiness
• Follow-through and accountability
• Adaptability and flexibility
• Strong interpersonal skills
• Ability to prioritize effectively

Success in This Role

Success in this position means…