Executive Assistant

About Us: TKO Suites is a leader in flexible office space solutions, committed to delivering premium service and seamless experiences for professionals and businesses nationwide. As we continue to grow, we are looking for a sharp, adaptable, and resourceful Executive Assistant to support our high-performing management team.

Position Overview: The Executuve Assitant is the backbone of operations at TKO Suites — an organized, professional, and unflappable force who thrives in a fast-paced environment. In this critical role, you’ll provide high-level administrative support to multiple executives, helping manage schedules, communications, and confidential information with discretion and ease.

If you’re someone who thrives in an environment where no two days are the same, loves keeping things running smoothly behind the scenes, and takes pride in creating calm amidst chaos and is willing to adapt to both personal and professional needs of a very busy owner— we want to meet you.

Key Responsibilities:

• Provide day-to-day administrative support to members of the executive and management teams
• Manage complex calendars, schedule internal and external meetings, and coordinate travel arrangements
• Draft, proofread, and manage professional correspondence, presentations, and reports
• Serve as the first point of contact for internal and external communications
• Prepare meeting materials and agendas; take and distribute minutes when required
• Maintain confidentiality in handling sensitive company information
• Support client relations efforts, including scheduling, follow-ups, and customer service correspondence
• Handles special projects and other administrative tasks as assigned
• Organize and maintain executive files, contact databases, and document archives
• Identify opportunities to improve administrative processes and implement efficiencies
• Desire to cross over to assist with children and household responsibilities when needed.

What You Bring:

• 3+ years of experience supporting executives or senior-level managers, preferably in a fast-paced or multi-unit environment
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint is a must — bonus points if you’re a spreadsheet wizard!)
• Outstanding written and verbal communication skills
• High emotional intelligence and the ability to work with a wide variety of personalities
• Unmatched attention to detail, time management, and organizational skills
• Calm under pressure with a proactive, problem-solving mindset
• Ability to adapt quickly, prioritize tasks, and juggle multiple projects with competing deadlines
• A high degree of professionalism, discretion, and confidentiality

Why You’ll Love It Here:

• Dynamic and supportive team culture
• Opportunity to work closely with leadership and have a meaningful impact
• Room to grow within an innovative and growing organizationThe satisfaction of being the glue that holds it all together

How to Apply:If you’re ready to be the right hand to a powerhouse team, apply today!

Job Type: Full-time

Pay: From $63,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in New York, NY 10016