Executive Assistant to Chief Operating Office (COO)

Executive Assistant to the Chief Operating Officer (COO)

Location: Bronx, NY
Employment Type: Full-Time, Monday - Friday
Salary: $68,300 - $75,000 annually

A premier healthcare and senior living organization located on a beautiful 32-acre campus in Riverdale, Bronx, NY is seeking a highly organized, professional, and detail-oriented Assistant to the Chief Operating Officer (COO) to provide executive-level administrative support and help ensure the smooth operation of the COO’s office.

Position Summary

The Assistant to the COO serves as a trusted administrative partner to the Chief Operating Officer. This role is responsible for managing schedules, coordinating meetings and events, handling confidential information, preparing reports and correspondence, and serving as a liaison between departments, vendors, and external stakeholders.

The ideal candidate is proactive, organized, professional, and able to manage multiple priorities in a fast-paced healthcare environment.

Key Responsibilities

• Manage and maintain the COO’s calendar, appointments, and meeting schedules.
• Coordinate meetings, conferences, special events, tours, and other logistical arrangements.
• Prepare correspondence, reports, presentations, and other administrative documents.
• Reconcile corporate credit card statements and maintain accurate records.
• Coordinate travel arrangements, registrations, itineraries, and transportation.
• Maintain administrative manuals, records, and office documentation.
• Manage incoming calls, messages, and inquiries for the COO.
• Assist with personnel-related administrative matters while maintaining strict confidentiality.
• Serve as a liaison between departments, vendors, consultants, residents, families, and other stakeholders.
• Maintain distribution lists, contact databases, subscriptions, and office records.
• Follow up on inquiries and requests to ensure timely resolution.
• Support executive office operations and special projects as assigned.

QualificationsRequired

• Minimum of 5 years of experience as an Executive Assistant, Administrative Assistant, or similar support role.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• Ability to exercise sound judgment and maintain confidentiality.
• Proficiency with Microsoft Office Suite, including:
• Excel
• PowerPoint
• Outlook
• Microsoft Teams
• Ability to work independently and prioritize multiple assignments.
• Professional demeanor and strong interpersonal skills.

Preferred

• Bachelor’s degree (BA/BS).
• Experience supporting senior executives.
• Healthcare, senior living, hospital, nursing home, or corporate administrative experience.
• Experience with payroll and timekeeping systems.

Must be:

• A highly organized professional who thrives in a fast-paced environment.
• Strong attention to detail and follow-through.
• Excellent customer service and relationship-building skills.
• Ability to interact professionally with executives, staff, residents, families, vendors, and visitors.
• Someone who is dependable, resourceful, and able to anticipate needs before they arise.

Benefits

• Competitive salary ($68,300 - $75,000 annually)
• Health Insurance
• Retirement Plan
• Paid Time Off (PTO)
• Professional Development Opportunities
• Supportive and collaborative work environment

Pay: $68,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person