Executive Legal Assistant

Wise May are looking for a Legal Executive Assistant to join our client, a Law firm based in the City. This is an amazing opportunity to join a friendly and supportive team in a fast growing company.

This role supports the Dispute Resolution team and will require relevant Legal experience.

This is a full-time 12 month FTC, with hybrid working and the hours are 9am - 5:30pm.

Legal Executive Assistant duties to include:

• Provide EA support to the Dispute Resolution team (7 people), which includes the head of department, partners, senior associates and paralegals.
• Open files and prepare client care documentation, including AML and conflict checks.
• Draft, format and amend legal documents, correspondence and court forms (e.g. witness statements, Notices of Change, AOS).
• Manage court filings via online portals and email.
• Support billing processes, including raising invoices, payment requests and monitoring disbursements.
• Assist with debt recovery, including chasing outstanding payments and producing reports.
• Produce reports including time recording summaries.
• Conduct legal and factual searches and obtain supporting documentation (e.g. Infotrack).
• Maintain accurate filing systems and handle confidential information appropriately.
• Support complaints handling processes and ensure key deadlines are met.
• Assist with general office tasks, including printing, scanning, copying and document collation.
• Use systems such as DocuSign and Titanfile for document management.
• Provide wider support to the secretarial pool as required.

Legal Executive Assistant skills required:

• Previous experience in a legal secretarial role within a contentious environment, ideally supporting Dispute Resolution / Litigation (2–4 years preferred).
• Strong understanding of legal processes, including AML, conflict checks, billing and court procedures.
• Experience supporting fee earners in a busy, transactional environment.
• Excellent document formatting and attention to detail, with confidence producing court documents and bundles.
• Strong organisational skills, with the ability to manage multiple tasks and deadlines.
• Good working knowledge of legal systems (e.g. Practice Evolve, DocuSign, Titanfile, Infotrack).
• Clear and professional communication skills, both written and verbal.
• Proactive and adaptable, with a team-focused approach.
• Ability to handle confidential information with discretion.

Benefits:

• Hybrid (3 days in the Office, 2 days working from home).
• 25 days annual leave.
• Office closure at Christmas.
• Health and Life Insurance.
• Pension.
• Mind Up - Mental Health Wellbeing.
• Exercise classes once a month.
• Regular socials.
• Lunch & Learns.