Executive Assistant

Something Extraordinary Every Day™

As the Executive Assistant to the President, you will provide efficient day-to-day support, ensuring the smooth operations of the office of the President of Belmont Park Village.

What you will be doing

• Plan and organize travel to maximize efficiency and cost-effectiveness, incorporating additional meetings where possible.
• Manage end-to-end travel logistics, including booking flights, accommodations, ground transportation, and dining arrangements in collaboration with internal travel teams and local offices.
• Manage high volumes of incoming and outgoing emails, prioritizing and flagging items requiring action.
• Maintain organized email filing systems.
• Draft and prepare communications, including emails, letters, and other correspondence.
• Handle confidential and sensitive information with discretion.
• Respond to internal and external inquiries with professionalism and sound judgment.
• Manage complex calendars, including scheduling meetings, engagements, conference calls, and travel.
• Oversee meeting invitations by prioritizing requests and handling frequent scheduling changes.
• Develop a strong understanding of “who’s who” in the business and business priorities to determine urgency and meeting importance.
• Coordinate meeting logistics, including sending invitations on behalf of colleagues and working with other assistants to secure suitable times.
• Arrange meetings and prepare rooms and refreshments as needed.
• Participate in meetings by taking clear notes and proactively following up on action items when needed.
• Assist with projects, including preparing presentations, documents, and materials.
• Manage multiple priorities simultaneously and follow up to ensure timely completion of tasks and commitments.

What makes you special

Every colleague is an entrepreneur at heart, and this drives our organisational culture, which values invention, innovation, and risk-taking. To be successful with us, you’ll have:

• A minimum of two years’ experience as an Executive Assistant or in administrative support.
• A proactive, solution-oriented approach, with the ability to anticipate challenges and resolve issues before they escalate.
• Strong organization and attention to detail, with the ability to multitask, prioritize effectively, and meet deadlines with minimal supervision.
• A collaborative mindset, with the ability to thrive in team-based environments and build strong working relationships.
• Excellent written and verbal communication skills.
• Adaptability and resilience, with the ability to perform effectively in fast-paced, dynamic environments while managing competing priorities.
• The highest level of confidentiality, professionalism, and integrity.
• A strong sense of ownership and accountability, with the ability to drive tasks and projects through to completion independently.
• Confidence in interacting with senior leadership and stakeholders.
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, and Excel.
• A willingness to learn and stay current with emerging technologies and tools.
• Experience with expense management systems, such as Oracle or similar.
• Experience with travel booking systems, such as ATPI or similar.

Compensation transparency

The base salary range for this position is $80,000 – $110,000 annually, with compensation aligned to years of relevant Executive Assistant experience and demonstrated capability supporting senior leadership.

Indicative salary guidelines:

• 2–3 years of experience: $80,000 – $88,000
• Early-career Executive Assistants with foundational administrative and coordination experience.
• 4–5 years of experience: $88,000 – $97,000
• Professionals with strong organizational skills, calendar and travel management experience, and exposure to senior stakeholders.
• 6–8 years of experience: $97,000 – $105,000
• Highly experienced Executive Assistants with a proven track record of supporting executives in fast-paced environments and managing complex priorities.
• 8+ years of experience: $105,000 – $110,000
• Senior-level Executive Assistants with extensive experience supporting C-suite or President-level executives, demonstrating high ownership, discretion, and strategic support capabilities.

Final compensation will be determined based on a combination of experience, skills, and overall fit for the role.

There’s no one quite like us

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