Executive Assistant To Chief Executive Officer/Director

Company Description Est.1998 Rainbow Fostering Services Ltd. is an independent fostering agency that places safeguarding vulnerable children at the center of its work. The organization supports foster carers and children with a highly committed, professional team rated Outstanding by Ofsted in all areas, three times in a row. Rainbow provides engaging training in a friendly, nurturing environment without formal exams, focusing on building skills and confidence. The agency is dedicated to helping carers develop their fostering careers and enabling young people to thrive in their placements. Applicants can expect a supportive culture that values collaboration, learning, and meaningful impact.

Role Description This is a full-time, on-site role based in Harrow, serving as Executive Assistant to the Chief Executive Officer/Director at Rainbow Fostering Services Ltd. The Executive Assistant will manage complex diaries, coordinate meetings, prepare agendas, and take minutes to ensure senior leadership is fully briefed and organized. Daily tasks include handling correspondence, drafting professional communications, preparing reports and presentations, and maintaining confidential records and files. The role will involve coordinating internal and external meetings and events, liaising with staff, foster carers, and external stakeholders, and supporting the CEO/Director with travel arrangements and logistical planning. The Executive Assistant will also support project work, track key deadlines and actions, and contribute to efficient office operations while upholding safeguarding, confidentiality, and compliance standards.

Qualifications

• Strong administrative and organizational skills, including complex diary management, minute-taking, and maintaining accurate records.
• Excellent written and verbal communication skills, with the ability to draft professional emails, letters, reports, and presentations.
• Proficiency with office software and digital tools (e.g., MS Office, calendars, document management, virtual meeting platforms).
• Ability to prioritize and manage multiple tasks, maintain attention to detail, and meet deadlines in a fast-paced environment.
• Demonstrated discretion and integrity when handling confidential and sensitive information.
• Strong interpersonal skills and the ability to build positive working relationships with colleagues, foster carers, and external partners.
• Previous experience as an Executive Assistant, Personal Assistant, or senior administrative professional, ideally in social care, education, or a related setting.
• Understanding of or willingness to learn about safeguarding principles and the fostering sector.
• Ability to work independently, use initiative, and exercise sound judgment in supporting senior leadership.
• Relevant qualification in administration, business, or a related field (or equivalent experience) is desirable.